ADMINISTRATIVE SPECIALIST II
Office Manager
Recruitment #19-001756-0029
Department | MSDE - Division of Business Services - History |
---|---|
Date Opened | 4/16/2019 1:30:00 PM |
Filing Deadline | 4/30/2019 11:59:00 PM |
Salary | $33,178.00 - $52,095.00/year |
Employment Type |
Full-Time
|
HR Analyst | Marcia Cooper-Stokes |
Work Location |
Baltimore City
|
Introduction
GRADE
LOCATION OF POSITION
Main Purpose of Job
POSITION DUTIES
- Manages the operations of the central stores, determines economic quantity for ordering and restocking purposes
- Manages the daily operations of mail services, central duplicating services and reception services, in the absence of the Section Chief
- Assists the Chief Administrative Officer with fleet services and provides Defensive Driving training to MSDE staff
- Assists the MSDE Inventory Control Manager with the reconciliation of agency-wide physical inventory counts and provides support with any issues related to inventory variances
- Initiates requisitions for State vehicle fuel services, State vehicle maintenance, Courier Services, DGS (Department of General Services) for mail courier account, Express mail, FedEx , UPS (United Parcel Services) and Corporate Mail Services
- Regularly updates the State’s Financial Management Information System (FMIS)
MINIMUM QUALIFICATIONS
Education: Completion of 60 credit hours at an accredited college or university.
Experience: One year of experience in administrative or professional work.
Notes:
1. Candidates may substitute experience as defined above for the required education at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of required education.
2. Candidates may substitute 90 credit hours at an accredited college or university for the required education and experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
- Proficiency with Microsoft Excel
- Vendor coordination experience
- Office management experience
- FMIS experience
LICENSES, REGISTRATIONS AND CERTIFICATIONS
SELECTION PROCESS
EXAMINATION PROCESS
BENEFITS
FURTHER INSTRUCTIONS
Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to Maryland State Department of Education, Office of Human Resources, Attention: Marcia Cooper-Stokes, 200 West Baltimore Street, Baltimore, Maryland 21201.
Paper application materials must be received by the closing date for the recruitment, no postmarks will be accepted.
If additional information is required, the preferred method is to upload. If you are unable to upload, please fax the requested information to 410-333-8950. Include the first and last name, recruitment 19-001756-0029 (Administrative Specialist II) and the last 4 digits of the SS#. Only solicited materials will be accepted for this recruitment.
For questions regarding this recruitment, please contact the Maryland State Department of Education, Office of Human Resources at 410-767-0019.
If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.
Appropriate accommodations for individuals with disabilities are available upon request.
MD TTY Relay Service
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.