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ADMINISTRATIVE SPECIALIST III

Accounts Receivable/Budget

Recruitment #19-002043-0014

Introduction

The Air and Radiation Administration, Operational Services/Budget & Operations Division is recruiting for an Administrative Specialist III. This is a position specific recruitment for the Maryland Department of the Environment.  This recruitment will be used to fill current and future vacancies for this position/function only.  The resulting cert list will be maintained for one year.  Persons interested in future vacancies within this classification must re-apply.

GRADE

12  

LOCATION OF POSITION

Maryland Department of the Environment

Air and Radiation Administration

Operational Services/Budget & Operations Division

1800 Washington Blvd. Baltimore, MD 21230

Main Purpose of Job

The main purpose of this position is to provide administrative support to the Air and Radiation Administration, Budget and Operations Division. The incumbent of this position will be required to perform a full range of administrative duties as assigned. The incumbent will be responsible for managing tasks related to financial management, accounts receivable, cash revenue processing, and other financial analysis as necessary.  The position will also be responsible for providing administrative support by assisting with preparation of ARA's annual operating budget.

MINIMUM QUALIFICATIONS

Education: Completion of 60 credit hours at an accredited college or university.

Experience: Two years of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above at the rate of one year experience for 30 credit hours of education for up to 60 credit hours of the required education.

2. Candidates may substitute a Bachelor’s degree from an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

It is preferred that the selected candidate has the following:

  • One year experience using Microsoft Office Suite (Word, Excel, Access, etc.);
  • One year of experience tracking payments in a financial management system/database;
  • One year of experience performing data entry; 
  • One year of experience in accounts payable or receivable;
  • One year of experience processing invoices; and
  • One year of experience assisting with preparing annual budgets.  

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

The MD Department of the Environment does not sponsor individuals in the application of the H-1B Visa.  All applicants must be legally authorized to work in the United States under the Immigration and Reform Control Act.  You must be legally authorized and possess any necessary documents under this Act in order to be hired in the position for which you apply.

BENEFITS

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. Resumes will not be accepted in lieu of completing the state application. If online access is unavailable or encounter difficulty attaching required or optional documentation you may submit a paper application, required documentation, transcripts and addendums via fax 410-537-3966, email: olivia.finley@maryland.gov or mail to:

Olivia Finley

Office of Human Resources

Recruitment and Examination Division

Reference Number:19-002043-0014

1800 Washington Blvd. Baltimore, MD 21230 (Office) 410-537-3105 

The MD State Application Form can be found online.

PLEASE NOTE: The Maryland Department of the Environment participates in the E-Verify Program.

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.