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ADMINISTRATIVE SPECIALIST III

EXECUTIVE ASSISTANT

Recruitment #19-002043-0022

Introduction

The Maryland Department of Commerce is seeking qualified applicants for the position of Administrative Specialist III within its Division of Tourism, Film, and the Arts (DTFA) Office of The Maryland State Arts Council (MSAC).

GRADE

12 

LOCATION OF POSITION

Maryland State Arts Council - 175 W. Ostend Street, Baltimore, Maryland 21230

Main Purpose of Job

The primary function of this position is to provide administrative, secretarial, operational, fiscal, and technical support to the Executive Director, office staff, and serve as Council Liaison for the Maryland State Art Council. Incumbent will exercise independent judgment on routine matters; act as an intermediary for the Director maintaining frequent contacts with the public and private sector, officials, the Governor's staff, Council representatives, executives, department staff, and the Maryland arts community.

POSITION DUTIES

Provide administrative support to include assisting with managing, coordinating, implementing and expediting administrative projects, procedures, policies, tasks and other functions related to the overall mission of the MSAC and staff.  Specific tasks are screening, directing, and responding to calls and emails; establishing contact and maintaining communication links with MSAC official partners in both public and private sectors as well as the Maryland Arts community; maintaining schedules; compiling and distributing information packets/materials; coordinating projects that may involve officials from other agencies, representatives of the arts and business community and staff division wide; attending meetings; preparing and compiling data for meeting and briefing documents; formatting and composing routine and complex correspondence and drafts; scheduling appointments; providing support to all MSAC events.  The incumbent will  review budget information sheets; supervise the conduct of studies and analyses of agency programs in compliance with the strategic plans; assist with the recruitment and orientation of new staff; perform various research assignments; collaborate with staff, council, constituents, authorizers, and stakeholders for overall enhancement of policies and procedures.   

The selected employee will possess a working knowledge of office management, procedures and equipment; be well organized and able to work independently;  possess excellent interpersonal, written, oral communication skills, and administrative skills; have a good work and attendance record; an aptitude for detailed work; have the ability to handle multiple concurrent and high priority tasks; compose routine and complex business correspondence; maintain confidentiality of records; prepare reports and other materials; have the ability to work with officials, the public and co-workers in a courteous and tactful manner; and possess proficiency with the  Microsoft Office Suite for Windows including Word, Excel, PowerPoint, Access, Google Mail and/or other relevant software.

MINIMUM QUALIFICATIONS

Education: Completion of 60 credit hours at an accredited college or university.

Experience: Two years of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above at the rate of one year experience for 30 credit hours of education for up to 60 credit hours of the required education.

2. Candidates may substitute a Bachelor’s degree from an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

BENEFITS

FURTHER INSTRUCTIONS

It is highly preferred that you apply online at http://commerce.maryland.gov/careers - review Career Openings section.  If you are unable to apply online, please submit your resume and supplemental questionnaire to: 

Maryland Department of Commerce - Office of Human Resources 

ATTN: ADMINISTRATIVE SPECIALIST III

World Trade Center – 401 East Pratt Street, 10th Floor 

Baltimore, Maryland 21202 

If you have questions about this recruitment, please contact the Department of Commerce at 410-767-6300. You may also visit our website at: http://commerce.maryland.gov/commerce  

As an E-Verify and equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.  

We thank our Veterans for their service to our country and encourage them to apply.  

TTY Users: call via Maryland Relay  1-800-925-4434