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ADMINISTRATIVE SPECIALIST III

Recruitment #19-002043-0028

GRADE

12

LOCATION OF POSITION

MDH/Prevention and Health Promotion Administration, Center for Chronic Disease Prevention and Control, Baltimore, Maryland

Main Purpose of Job

This position will provide administrative and secretarial support to the Director and staff of the Center for Chronic Disease Prevention and Control (CCDPC). This position will require regular use of independent judgment and analysis in applying and interpreting complex administrative plans or policies. This position will be assigned administrative responsibilities involving the analyses of operational programs or procedures, including providing recommendations for improvements.

In addition, this position will be assigned fiscal and administrative duties from a higher-level administrator or management official. Furthermore, this position will lead the administrative staff for the CCDPC and, as such, will provide support, guidance and direction to all staff on agency policies, fiscal matters and logistics for meetings. Finally, this position must possess the ability to interpret and implement office practices, procedures and policies, in order to achieve the mission of the CCDPC, as well as those of the Prevention and Health Promotion Administration (PHPA) and the Maryland Department of Health (MDH).

MINIMUM QUALIFICATIONS

Education: Completion of 60 credit hours at an accredited college or university.

Experience: Two years of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience, as defined above, at the rate of one year of experience for 30 credit hours of education, for up to 60 credit hours of the required education.

2. Candidates may substitute a Bachelor’s degree from an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a Non-Commissioned Officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies, on a year-for-year basis, for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

The desired candidate should have experience conducting studies and analyses of agency programs, procedures and organizations. He/she should also have experience preparing and presenting reports, and making sound recommendations for improvements.  

Finally, the desired candidate should have customer service experience, as well as experience managing budgets and using project management and data collection tools.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application, based on your education, training and experience, as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. 

Please report all related education, experience, dates, and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this, or other, State agencies.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload. If you are unable to upload, please fax the requested information to, 410-333-5689. Only additional materials which are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division, at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service, at 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.