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ADMINISTRATIVE OFFICER III

Logistics Management Specialist

Recruitment #19-002247-0022

Introduction

This recruitment is only open to current Department of General Services permanent and contractual employees.

GRADE

15

LOCATION OF POSITION

This position is located with the Business Enterprise Administration / Federal Surplus Property Unit of the Maryland Department of General Services (DGS), located at 301 W. Preston Street, Baltimore, MD  21201.

Main Purpose of Job

As a Logistics Management Specialist, works closely with the Program Manager for the Federal Donation program. Responsible for development of the small business outreach program for the Department of General Services (DGS).

POSITION DUTIES

Duties include but are not limited to:

 

SURPLUS PROPERTY ADMINISTRATOR:

  • Provide program support to the Surplus Property Division.
  • Assist in the development of performance measures for the administrative divisions/programs to facilitate systems that are more efficient, reduce costs, and improve processes and the quality of customer service to clients and stakeholders.
  • Establish and manage Federal Donation Program based on Federal Acquisition Regulation 102-37.
  • Maintain and up to date State Plan in accordance with GSA requirements
  • Assist in developing tools/brochures for Federal Donation Program for small business
  • Assist in performing outreach, training and workshops in conjunction with conferences, seminars, and community events for local jurisdictions and nonprofit organizations.
  • Assist Small Business in the screening process of federal surplus property online via GSAxcess and local warehouses. 
  • Assist in the Management of SF 123 issued by GSA. 
  • Research and follow-up outreach opportunities with SBA, Local Government, and non-profit associations.
  • Conduct screenings, inspections and field audits with State Agencies
  • Outreach to public, private and charter schools to engage them in the acquisition process
  • Develop reporting and marketing tools to build program awareness for small business within the state of Maryland.
  • Conduct training for Online Auctions and Federal Donation Program
  • Direct, develop or perform logistics management operations that involve planning, coordinating, or evaluating logistical actions that support a specified mission, with Small Business.
  • Perform periodic independent systems evaluations for small business and develop recommendations for system improvements after performing thorough studies and analysis.
  • Schedule and monitor funding milestone to include adequacy and timeliness for Small Business.
  • Monitor both organizational and contractor compliance relevant to milestone and system performance criteria.
  • Collaborate and plan with various appropriate personnel to coordinate and/or integrate operations and interests of other small businesses.
  • Gather facts and develop appropriate solutions to problems that require command attention due to their critical nature and are of high visibility.
  • Use conflict resolution leadership to obtain agreement on required actions, schedules concerning program or policy matters.

 FEDERAL DONATION OPERATIONS:·        

  • Track and monitor Administration Department program/project status and schedules, prepare presentations, reports, documentation, as required.       
  •  Liaison with Small Business Administration Office to address small business 8a, Veteran owned business, Woman owned and Small Disadvantaged Business.   
  •  Assist in the operation of the Federal Surplus Property Donation Program (FSPD) and assist donees with Surplus Property requests and accessing the website (GSAxcess.gov) to review of surplus property.
  • Knowledge of Freedom of Information ACT and Privacy Act laws, policies and regulations Conduct Compliance Visits for the Federal Donation Program and the State Program Other Duties as required.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

 2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants that possess the following preferred qualifications. Include clear and specific information on your application regarding the qualifications.  

1. Working knowledge of the State's Financial Management Information System (FMIS) is preferred. 

2. Experience organizing, managing and implementing projects is highly desired.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

EXAMINATION PROCESS

Please provide sufficient information on your application to support that you meet the qualifications for this recruitment.  All information concerning your qualifications MUST BE submitted by the closing date.  Information submitted after the closing date will not be considered. 

Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position.  We highly recommend that you submit your transcript when you apply for the position.

The examination will consist of a rating of your education, training and experience related to the requirements of the position.  Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.  The eligibility list will be valid for one year and may be extended.  The list will be used by the hiring agency to select employees.  Eligible lists may be used to fill future vacancies of the same classification.

You MUST possess the minimum qualifications before you may be selected for a State job – Verification will be completed by the appointing authority.  If you are scheduled to complete an educational or licensing requirement within six months of the examination, you may participate in the examination process. Permanent State employees may also complete necessary experience requirements within six months of the date of an examination.  Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week.  You must include on your application the time spent on such activity. You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

BENEFITS

FURTHER INSTRUCTIONS

Applicants are encouraged to upload proof of education (transcripts), professional licenses and certifications, when applicable, during the recruitment process as these items will be required at the time of selection. 

 

Contact mojisola.ogungbe1@maryland.gov or call 410-767-1386 with questions about this recruitment.  The on-line application process is STRONGLY preferred.  Apply online at www.dbm.maryland.gov – click on the State Jobs tab.  If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD  21201 by the closing date and time. 

 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country. 

TTY Users: call via Maryland Relay



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.