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ADMINISTRATIVE OFFICER III

AIR AND RADIATION ADMINISTRATION

Recruitment #19-002247-0026

Introduction

The Air and Radiation Administration, Operational  & Administrative Services is recruiting for an Administrative Officer III. This is a position specific recruitment for the Maryland Department of the Environment.  This recruitment will be used to fill current and future vacancies for this position/function only.  The resulting cert list will be maintained for one year.  Persons interested in future vacancies within this classification must re-apply.

GRADE

15

LOCATION OF POSITION

Maryland Department of the Environment

Air and Radiation Administration

Operational & Administrative Services

1800 Washington Blvd.

Baltimore MD  21230

Main Purpose of Job

The main purpose of this position is to prepare fiscal and financial reporting for the Air and Radiation Administration(ARA), Operational & Administrative Services for all reimbursable grant projects and special funds.

This incumbent will work with the Manager, Operations and Administrative Services in regards to budget preparation, projections, budgetary amendments, reimbursable expenditure tracking, fund reconciliations and State grants management.

In addition, this incumbent will be responsible for contract management, procurement, inventory, and audit control.

The position will function as a Contract Manager responsible for the creation, execution, administration, and close-out of all service contracts through coordination with ARA Programs along with the Budget and Procurement Offices.

As Procurement Officer, the incumbent will use the Advanced Purchasing and Inventory System (ADPICS) portion of Financial Management Information System (FMIS) to facilitate the procurement process for reviewing and processing requests with accuracy, convert requisitions as needed, as well as prepare and submit computer replacement schedules and requisitions.

As Inventory Officer, this incumbent will ensure accurate fleet management by providing daily assignments, maintaining reporting associated with mileage, driver eligibility, moving violations, accidents, maintenance, inspections, etc.   The incumbent will also be responsible for annual completion of inventory verification and in maintaining the Inventory Database.

As the Budgetary and Fiscal Associate, this incumbent will provide reimbursable funds management, encumbrance reconciliation, track expenditures and a monthly analysis of Reimbursable Funds and Contractual obligations.

This incumbent will also provide financial records that are accurate, timely and using appropriate funding PCA's and objects within the FMIS and MDE Fortis system comparing all records to the FMIS document status report by general ledger accounts.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

 2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.  

DESIRED OR PREFERRED QUALIFICATIONS

It is preferred that the selected candidate has the following:

  • One year experience monitoring/invoicing multiple reimbursable grants and contracts;
  • Experience in conducting analysis, collecting data, establishing facts, and defining problems;
  • One year experience with FMIS, ADPICS, R*STARS or similar accounting systems;
  • Two years of experience performing data entry and tracking of expenditures in a financial management system/database/software;
  • Two years of procurement experience, including those related to Corporate Credit Card (CPC) transactions;
  • Proficiency with the Microsoft Office Suite for Windows including Word, Excel, Access and Power Point, Google Mail and/or other relevant software;
  • Experience developing bid documents;
  • Experience procuring commodities and services through competitive or negotiated processes.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.  For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

The MD Department of the Environment does not sponsor individuals in the application of the H-1B Visa.  All applicants must be legally authorized to work in the United States under the Immigration and Reform Control Act.  You must be legally authorized and possess any necessary documents under this Act in order to be hired in the position for which you apply.

BENEFITS

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. Resumes will not be accepted in lieu of completing the state application.

If you are unable to apply online or encounter difficulty attaching required or optional documentation you may submit a paper application, required documentation, transcripts and addendums via fax 410-537-3966, email: peggie.jefferson@maryland.gov or mail to:

Peggie Jefferson

Office of Human Resources

Recruitment and Examination Division

Reference Number:19-002247-0026

1800 Washington Blvd. Baltimore, MD 21230  (Office) 410-537-3879

The MD State Application Form can be found online.  PLEASE NOTE: The Maryland Department of the Environment participates in the E-Verify Program.  

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.