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ADMINISTRATIVE OFFICER III

Recruitment #19-002247-0031

GRADE

15

LOCATION OF POSITION

Board of Elections

151 West St. Suite 200

Annapolis MD 21401

Main Purpose of Job

This position is administrative work requiring regular use of independent judgement and analysis in applying and interpreting administrative plans or policies. Employees are assigned administrative responsibilities involving the analysis of operational programs or procedures with recommendations for improvements. This position supports the mission of the agency by providing support to the Regional Managers, the Local Boards of Elections, the temporary staffing contract for each election cycle, fiscal support and contract compliance audit review.

POSITION DUTIES

Independently plans, develops, conducts or supervises the conduct of studies and analyses of agency programs, organizations, procedures or systems; Formulates final reports and effective recommendations based on analyses conducted; Prepares or supervises the preparation and development of management tools such as procedural manuals, statistical reports, work-flow charts, performance measurement criteria or organization charts; Supervises or assists in the supervision of specific programs, sub-programs or operational units; Participates in the formulation, establishment or modification of program goals and objectives through analysis of alternatives, trends, available resources and projected program needs; Participates in the program planning process by developing forecasts, proposals or procedures for orderly growth and expansion; Confers with other administrative officials, program heads, staff specialists or others in order to exchange information pertaining to the program, or interpret policies or offer recommendations; Advises departmental officials regarding administrative practices, procedures or policies; Coordinates inter-agency transactions and provides liaison with officials in other agencies in the State, legislature, the federal government, private industry or local government agencies; May provide assistance to a higher-level administrator in the formulation and preparation of an agency's budget or portions of the budget; May supervise professional, technical, or clerical staff; Performs other related duties.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

 2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

- Experience wit the State of Maryland Financial Management Information System. (FMIS)

- Experience balancing financial transactions/receipts.

- Experience with Accounts Payable and Accounts Receivable.

- Experience in Microsoft Excel, Google Sheets and Smartsheets.

- Experience with vendors and the general public.

- Knowledge of State Procurement Procedures.

LIMITATIONS ON SELECTION

Limited to the Board of Elections Employees Only.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

BENEFITS

FURTHER INSTRUCTIONS

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to:    

Board of Elections

Attn: Recruitment

151 West St. Suite 200

Annapolis MD 21401

TTY  Users: call via Maryland Relay:1-800-735-2258. Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-269-2859.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-974-5126. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.