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ADMINISTRATIVE OFFICER III

Recruitment #19-002247-0039

Introduction

The Maryland Higher Education Commission (MHEC), is seeking an experienced and energetic individual to fill the position of Administrative Officer III in their Budget and Administration Unit. 

GRADE

15

LOCATION OF POSITION

6 N. Liberty Street, Baltimore, MD  21201

Main Purpose of Job

This position is responsible for the procurement of equipment, services, information technology, and other agency needs, which must be obtained through the competitive or negotiated procurement or solicitation process. The incumbent is also responsible for ordering, maintaining and cataloguing agency inventory and serving as the agency property officer and agency forms management coordinator. The incumbent also serves as the agency MBE liaison. Assists in the processing of payroll for regular and contractual employees.

POSITION DUTIES

This position works within the Office of Budget and Administration and will have the following responsibilities:  

  • Oversee day-to-day management of agency procurement of equipment, services, construction, supplies, information technology, and other needs, which must be obtained through the competitive or negotiated procurement process.
  • Solicit, evaluate, negotiate and award contracts, according to State Procurement laws, procedures and regulations, as well as maintain contracts by ensuring compliance with terms and conditions.
  • Responsible for ordering, maintaining and cataloging agency inventory and serving as the agency property and agency forms management coordinator.
  • Serve as the agency MBE liaison.
  • Provide backup support for payroll processing.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

 2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Desired or Preferred Qualifications:  

  • At least two (2) years of experience performing professional procurement activities with the State of Maryland or similar government agency;  
  • Experience and familiarity with the State of Maryland's Financial Management Information System (FMIS) is strongly preferred;  
  • At least two (2) years of experience with pre-bid conferences.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

RESUME REQUIRED with online application and can be uploaded as an attachment under the Resume Tab of the online application.  Please combine all documents together as ONE attachment (resume, degree, etc.).

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

Applicants must be legally authorized to work in the U.S.A without sponsorship for employment visa status (e.g., H1B status).