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ADMINISTRATIVE OFFICER III

Property Manager

Recruitment #19-002247-0041

GRADE

15

LOCATION OF POSITION

Maryland Department of Human Services

Division of Administrative Operations

311 W. Saratoga Street

Baltimore MD 21201

Main Purpose of Job

The Project Manager ensures that the office space and facility needs for Department of Human Services (DHS) Local Departments of Social Services (LDSS) are met by overseeing and assisting with all phases of leasing. This is achieved by coordinating the implementation of construction/renovation projects that are designed to significantly upgrade office space for the LDSS and other Department facilities, overseeing the coordination of evaluating the needs and requests for facilities and space, design construction and/or modification of LDSS, Family Investment and Child Support locations.The position contributes to the DHS mission by enhancing and, where required, expanding office space for the LDSSs and Child Support locations, thus encouraging quality service delivery and improving staff and customer morale and productivity.

POSITION DUTIES

This position schedules and conducts inspection visits to all sites to ensure that all sites conform to statewide facility standards; coordinates with landlords/property managers to correct infractions found during inspections, or identified between inspections; follows up with appropriate personnel until all issues are resolved; participates in trainings for health, safety, security and property management topics to enhance knowledge in mitigating facility-related issues; coordinates or attends progress meetings which involve the Department of General Services (DGS)/Office of Real Estate staff, landlords, technical vendors, and other appropriate personnel; prepares all necessary documentation to support lease renewals, new leases and DHS requests for additional space; provides progress and status reports to the Senior Property Manager, the Assistant Chief, Property Management, Chief, Division of Administrative Operations and all other appropriate officials in the Division of Administrative Operations; coordinates and supports the assignments and scheduling of construction and reconstruction projects; directs and participates in the development of detailed space programs and layout for the preparation of architectural blueprints to be used as a contractual document for a project; develops and coordinates detailed work plans for special short-term projects as directed by the Senior Property Manager; and performs all other duties as assigned.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

EDUCATION: Possession of a Bachelor's degree from an accredited four-year college or university.

EXPERIENCE: Three years experience in administrative or professional work.

NOTES:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

 2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.  

 

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Two years of experience in commercial property management.

2. Ability to interpret construction drawings (space/site plans).

3. One year experience in construction project budget management

4. One year experience with construction vendor management (i.e. the coordination of vendors involved with a commercial facility renovation or construction project)

 

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. 

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. 

You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.  

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire. 

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred.  If you are unable to apply online, you may mail a paper application and supplemental questionnaire to, Department of Human Services, Examination Services Unit, 311 W. Saratoga Street, Room 134, Baltimore, Maryland 21201. All mailed documents must include the applicant's name and the job number and must be received by 5 P.M on the closing date.  Resumes will NOT be accepted in lieu of completing the application.   

Please upload any requested supporting documentation. Resumes are not required. If you are unable to upload, please fax the requested information to 410-333-0882. 

Only additional materials that are requested will be accepted for this recruitment. If you have any questions concerning the recruitment process for this position, please call 410-767-7414.  TTY Users: call via Maryland Relay.    

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.  

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.   

People with disabilities and bilingual applicants are encouraged to apply.  

We thank our Veterans for their service to our country and encourage them to apply.