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ADMINISTRATIVE AIDE

Recruitment #19-002572-0008

Introduction

The Office of the Public Defender is a statewide independent agency charged with providing superior legal representation for indigent defendants. The agency's vision is Justice, Fairness and Dignity for all. Employees are committed to the core values of culture of excellence, client centered representation, tenacious advocacy, and are united in achieving the agency's mission.

The Office of the Public Defender is seeking detailed oriented applicants with legal secretarial experience who are familiar with legal terminology and possess excellent organizational and writing skills, as well as, problem solving skills and significant customer service experience with the ability to work independently. We are looking for someone who knows how to create/format pleadings, motions and discovery documents. The Administrative Aide will be responsible for providing secretarial support, maintaining the day-to-day operations of the office, data entry of case information, and efiling through MDEC (Maryland Electronic Courts) for our Glen Burnie District Court Office. This position involves significant client contact to provide and gather information over the phone and in person. 

GRADE

11- $33,012 with the growth over time to $51,835 

LOCATION OF POSITION

Glen Burnie District Court- 7500 Ritchie Highway, Room 111, Glen Burnie, MD 21061

Main Purpose of Job

An Administrative Aide in this position will provide secretarial and administrative support to the Supervising Attorney, Assistant Public Defenders and professional staff in the representation of indigent clients. Manages the non-attorney functions of a satellite district office or serves as backup to the Office Manager in a metropolitan office.

POSITION DUTIES

Support staff attorneys with filing of any and all legal correspondence (motions, subpoenas, pleadings)

Process Discovery and  Body Worn Camera Footage

Process and Distribute incoming mail and correspondence

Schedules meetings and interviews as requested by attorneys and management

Type client correspondence

Create/modify reports and documents as requested by staff attorneys or administrative staff

Makes photocopies, faxes documents and performs other clerical functions

Update Prolaw Database with client information

Assist with the preparation of client files

Files papers and documents into appropriate client files

File client correspondence

Maintain Office Equipment

Perform other duties as assigned

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Experience working in a law office or court system. Good organizational and problem solving skills, and the ability to multi-task. Highly proficient in Microsoft Word, Excel and Outlook. Excellent oral and written communication skills. Working knowledge and or experience with MDEC.

SPECIAL REQUIREMENTS

Ability to lift 20 lbs. or more

SELECTION PROCESS

Applicant who meet the minimum qualifications will be admitted to the examination for this  classification, Successful candidates will be ranked as BEST QUALIFIED, BETTER QUALIFIED, OR QUALIFIED and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Therefore, it is important that you provide complete and accurate information on your application. Report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to:         

Office of the Public Defender, Human Resources Division

6 Saint Paul Street, Suite 1304 

Baltimore, MD 21202;

Please fax all paper applications and questionnaires to (410) 333-8134. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing. Additional questions regarding this recruitment may be directed to (410) 767-8503, toll free: 877-430-5187;

A paper copy of the MD State application form and questionnaire can be downloaded from the link below.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

TTY users call Maryland Relay Service 800-735-2258. 



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.