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ADMINISTRATIVE AIDE

Recruitment #19-002572-0054

Introduction

This is a position specific recruitment for the Maryland Department of the Environment/Water and Science Administration. This recruitment will be used to fill current and future vacancies for this position/function only. The resulting cert list will be maintained for one year. Persons interested in future vacancies within the classification must re-apply.

GRADE

11

LOCATION OF POSITION

Maryland Department of the Environment

Water and Science Administration

Compliance Program

160 South Water St

Frostburg, MD 21532

Main Purpose of Job

The incumbent in this position provides administrative support for the Division Chief and staff of the Compliance Program. The incumbent is responsible for overseeing and providing administrative and secretarial support for the Western Division office located in Frostburg, Maryland. Support is provided to the Division Chief - District Manager and inspection staff members. The incumbent works independently while exercising discretion when performing a variety of complex administrative and secretarial duties. The incumbent in this position must be able to multi-task, and work independently while receiving only minimal administrative direction from the Division Chief.  The incumbent in this position will be required to work the core hours of 8:00 a.m. to 5:00 p.m. with an hour designated for lunch.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

It is preferred that the selected candidate has the following:

  • Possess an Associate's Degree or higher;
  • Experience in providing administrative support services to multiple staff members; 
  • Experience in preparing reports involving numbers (for example: mileage reports, requisitions for supplies, reconciliation of credit card bills, etc.);
  • Experience with customer service in a professional, Government, or non-profit setting either in-person and/or over the phone;
  • Experience entering information into and/or using a database;
  • Experience using Microsoft Excel or Google Sheets;
  • Experience storing and retrieving documents from a central electronic location using a document management software (FORTIS preferred).

LIMITATIONS ON SELECTION

This position is limited to candidates willing to work in Allegany County.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire. 

The MD Department of the Environment does not sponsor individuals in the application of the H-1B Visa.  All applicants must be legally authorized to work in the United States under the Immigration and Reform Control Act.  You must be legally authorized and possess any necessary documents under this Act in order to be hired in the position for which you apply. 

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to:        

Abigail Lord

Recruitment & Examination Division

Reference Number: 19-002572-0054

1800 Washington Blvd

Baltimore MD 21230

(Office) 410-537-4314

Resumes will not be accepted in lieu of completing the state application. If you are unable to apply online or encounter difficulty attaching required or optional documentation you may submit a paper application, required documentation, transcripts and addendums via fax 410-537-3966, email: abigail.lord@maryland.gov 

The MD State Application Form can be found online.

PLEASE NOTE: The Maryland Department of the Environment participates in the E-Verify Program.

We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.

TTY Users: Call via Maryland Relay.