Skip to Main Content

Powered by JobAps

ADMINISTRATIVE AIDE

Recruitment #19-002572-0056

Introduction

The office of the Attorney General is seeking detail-oriented applicants with secretarial experience, good organizational and problem solving skills.

GRADE

11

LOCATION OF POSITION

Office of the Attorney General

Maryland Institute for Emergency Medical Services Systems

653 W. Pratt St.,

Baltimore, MD 21201

Main Purpose of Job

The primary purpose of this position is to provide the full range of administrative support services to the Assistant Attorneys General assigned to the Maryland Institute for Emergency Medical Services Systems.

POSITION DUTIES

Responsibilities include tying legal pleadings, agreements, and correspondence; maintaining records of information requests and multiple databases; reviewing, organizing and preparing documents for hearings, trials, meetings, and court filings; organizing and maintaining personnel, client and litigation files; responding to telephone and email inquiries; posting notices for agency public meetings, preparing all agency regulations for publication in the Maryland Register, including Incorporation by Reference documents, preparing expense reports; requisitioning and maintaining supplies and publications; organizing and maintaining tower and communications lease files; and organizing and maintaining research project files; and other duties as assigned.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.

One (1) year of experience typing legal pleadings.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

An Associate's Degree or higher level education

Experience in providing administrative support services to an Executive or upper management

Experience in preparing reports involving numbers (for example: mileage reports, requisitions to supplies, reconciliation of credit card bills, etc.)

Experience using Microsoft Office

Experience responding to telephone and email inquiries

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

For questions regarding this recruitment, please contact S. Hudson at 410-767-4910.

MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.