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Federal Surplus Program Administrator

Recruitment #19-002586-0039


This recruitment is only open to current Department of General Services permanent and contractual employees.




This position is located with the Business Enterprise Administration / Federal Surplus Property Unit of the Maryland Department of General Services (DGS), located at 301 W. Preston Street, Baltimore, MD  21201.

Main Purpose of Job

Serves as Program Administrator for the Surplus Federal Donation Program. Responsible for the overall programs overseeing over 2 Million Dollars worth of donations annually. Responsible for the development of the small business outreach program within the State of Maryland, and maintaining a standalone database. Serves as a liaison between the State and Federal agencies.



  • Establish and manage Federal Donation Program based on Federal Acquisition Regulation 102-37. 

  • Maintain and up to date State Plan in accordance with GSA requirements.        

  • Learn, review, and apply FSPD eligibility & compliance agreements & considerations. ·        

  • Assist in developing tools/brochures for Federal Donation Program.      

  • Assist in performing outreach, training and workshops in conjunction with conferences, seminars, and community events for local jurisdictions and nonprofit organizations.       

  • Assist in processing Federal Surplus Property Donation (FSPD) program applications; and Federal approval, renewal and denial letters to donees.        

  • Maintain FSPD Donee eligibility and property transfer files and database.      

  • Screen federal surplus property online via GSAxcess and local warehouses. ·        

  • Assist in the Management of SF 123 issued by GSA.       

  • Assist in the updating MSAP State Plan--Standard Operating Procedures (SOP).      

  • Research and follow-up outreach opportunities with SBA, Local Government, and non-profit associations.        

  • Assist in the development of performance measures for the Administrative divisions/programs to facilitate more efficient systems, reduce costs, and improve processes and the quality of customer service to clients and stakeholders.        

  • Provide Administrative Support to the Surplus Property Administrator and the Director of Surplus Property Division.       

  • Assist in the preparation of service charge invoices to donees.         

  • Conduct screenings, inspections and field audits with State Agencies.        

  • Outreach to public, private and charter schools to engage them in the acquisition process.        

  • Develop reporting tools and marketing tools to build program awareness.       

  • Learn and oversee the Computers for Learning Program.        

  • Conduct training for Online Auctions and Federal Donation Program.  


  • Track and monitor Administration Department program/project status and schedules, prepare presentations, reports, documentation, as required.      

  • Liaison with Small Business Administration Office to address small business 8a, Veteran owned business, Woman owned and Small Disadvantaged Business.        

  • Assist in the operation of the Federal Surplus Property Donation Program (FSPD) and assist donees with Surplus Property requests and accessing the website ( to review of surplus property.        

  • Knowledge of Freedom of Information ACT and Privacy Act laws, policies and regulations ·        

  • Conduct Compliance Visits for the Federal Donation Program and the State Program

Other Duties as required.


Education: A Bachelor's degree from an accredited college or university.

Experience: Four years of experience in administrative staff or professional work.


1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.


Strong preference will be given to applicants that possess the following preferred qualifications. Include clear and specific information on your application regarding the qualifications.  

1. Experience liaison with Small Business Administration Office to address small business 8a, Veteran owned business, Woman owned and Small Disadvantaged Business. 

2. Knowledge of Freedom of Information Act and Privacy Act laws, policies and regulations.

3. Experience conducting compliance visits for the Federal Donation Program and the State Program.


This recruitment is only open to current Department of General Services permanent and contractual employees.


Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.


Please provide sufficient information on your application to support that you meet the qualifications for this recruitment.  All information concerning your qualifications MUST BE submitted by the closing date.  Information submitted after the closing date will not be considered. 

Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position.  We highly recommend that you submit your transcript when you apply for the position.

The examination will consist of a rating of your education, training and experience related to the requirements of the position.  Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.  The eligibility list will be valid for one year and may be extended.  The list will be used by the hiring agency to select employees.  Eligible lists may be used to fill future vacancies of the same classification.

You MUST possess the minimum qualifications before you may be selected for a State job – Verification will be completed by the appointing authority.  If you are scheduled to complete an educational or licensing requirement within six months of the examination, you may participate in the examination process. Permanent State employees may also complete necessary experience requirements within six months of the date of an examination.  Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week.  You must include on your application the time spent on such activity. You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.



Contact or call 410-767-1386 with questions about this recruitment. 

The on-line application process is STRONGLY preferred. If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD  21201 by the closing date and time. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country. 

TTY Users: call via Maryland Relay