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ADMINISTRATOR I

State Fiscal Monitor

Recruitment #19-002586-0059

Introduction

The Division of Workforce Development and Adult Learning is seeking an energetic, innovative and focused individual to join the Monitoring and Compliance Unit team. This division is home to multiple programs (Adult Education, Workforce, SCSEP, Trade and Apprenticeship, etc.).  The unit is responsible for covering the State of Maryland in 12 local areas, with each having a unique Comprehensive American Job Center.  The funding for these programs is primarily awarded through the US Department of Labor, Licensing and Regulation and the US Department of Education.

GRADE

16

LOCATION OF POSITION

Baltimore City

Main Purpose of Job

The primary purpose of the job is to act as a lead liaison to Local Workforce Development Areas within the State of Maryland. The Regional Lead Fiscal Monitor will monitor financial operations of Local Workforce Development Areas receiving funds for program services under federal Title I Workforce Innovation and Opportunity Act and Title II Adult Education. The job will involve compliance monitoring, technical assistance, training, assist with policy development and planning, and special project financial review. The position will report directly to Compliance Manager to support the unit's mission of ensuring the integrity of the workforce systems through onsite and desk monitoring and focused reviews.

POSITION DUTIES

Serve as a State Regional Fiscal Monitor Representative; act as a liaison for the fiscal operations of DWDAL in the Local Workforce Development Areas. Evaluates local area compliance with State and Federal laws, regulations and financial guidelines; provides direction and technical assistance as required.

Duties include, but not limited to:

Fiscal Management and Planning

  • Assist in developing fiscal policies and procedures for workforce development programs to ensure compliance with federal requirements.

Fiscal Oversight and Technical Assistance.

  • Coordinate onsite or desk review of each assigned Workforce Development Area to monitor financial systems and internal controls.

 Collaboration and Support

  • Develop positive working relationships with committees, boards, partner agencies and individuals at the Federal, State and local level.

  • Give presentations and conduct fiscal monitoring trainings on DWDAL funded programs.

  • Perform annual risk assessments using metric on all grantees.

Fiscal Compliance Monitoring

  • Draft reports within procedural timeframe.

  • Review each MOU, RSA and cost allocation plan to assure that the plans are in agreement with federal regulations.

  • Recommend corrective actions and implement procedures to ensure timely correction of system deficiencies.

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Four years of experience in administrative staff or professional work.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

One year of experience applying federal and state laws, regulations, and policies pertaining to financial management.

DESIRED OR PREFERRED QUALIFICATIONS

One year of experience with federal or state grant funded nonprofits.

One year of experience with Workforce Development and federally funded programs under DLLR.

Two years of Accounting background.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. Resumes are not acceptable and not considered in the selection/examination process.

All information concerning the qualification, including any required documentation (diploma, transcripts, certificate, etc) must be submitted and received by the closing date. Information submitted after this date will not be considered.

***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred.  However, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendum may be mailed to:

DLLR Office of Human Resources
Attn: Linnea Maker (19-002586-0059)
1100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201

Linnea.Maker2@Maryland.gov

The MD State Application Form can be found online

TTY Users: call via Maryland Relay

The Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.