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ADMINISTRATOR I

Recruitment #19-002586-0062

GRADE

16

LOCATION OF POSITION

301 W. Preston Street
Baltimore, MD 21201

Main Purpose of Job

This position's purpose is related to Maryland's efforts to divert individuals from institutional placement and to support home and community-based services and supports programs. The employee will assist the LTS Division Manager in overseeing the state Maryland Access Point (MAP) Information and Assistance Program, a federally and state funded program for older adults and younger individuals seeking long term services and information concerning Maryland's programs for older adults. The position will assist with the coordination of the Federal Financial Participation reimbursement funding source.

POSITION DUTIES

Maintenance of MAP Online Database and Website

  • Ongoing maintenance and evaluation of the MAP web-based searchable database.
  • Ensure that information in the MAP website is current and accurate.
  • Organize and direct the work of the MAP interns in entering data into the MAP website.
  • Train and oversee MDoA, AAA, and CIL staff in use of the searchable database and quality control checks.  

Outreach, Education, and Marketing

  • Ensure continuing education opportunities are provided to State and local staff involved with Maryland Access Point.
  • Work with the LTS Division Manager to develop database and certification training information, strategy and events for MAP partners.
  • Work with the LTS Division Manager in expanding and maintaining outreach and marketing efforts to educate the public and providers and agencies about the MAP program.  

Evaluation and Support

  • Work with the LTS Division Manager in ensuring the Department is compliant with all relevant state and federal policies in its responsibilities related to the Aging and Disability Resource Center and Information and Assistance programs.
  • Provide constituent support to individuals with unique situations that either cannot be supported by the local agencies or come from the Executive office.
  • Regularly review best practices in ADRC management and operations from other states and jurisdictions.  Provide updates and recommendations to supervisor, Deputy Secretary, and Secretary.
  • Work with the LTS Division Manager in developing and implementing new policies and organizational changes to assure the integration of MAP programs in the Department and in Maryland’s overall efforts.  

Federal Financial Participation  

  • Train MDoA and local MAP staff on administrative FFP time tracking, data collection, billing and recordkeeping protocols, FFP-related policies, procedures, and operational issues, and other information regarding the reimbursement process. 
  • Generate monthly reports on MAP Medicaid administrative FFP activities at the State level. 

 

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Four years of experience in administrative staff or professional work.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Administrative staff or professional experience in applying aging policies or working with the public and private aging programs and services.

Experience using Microsoft Office Suite

LIMITATIONS ON SELECTION

Limited to employees who work for the Maryland Department of Aging.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.  The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.