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ADMINISTRATOR II (FISCAL CHIEF)

FULL-TIME CONTRACTUAL

Recruitment #19-002587-0003

GRADE

17

LOCATION OF POSITION

MDH, Prevention and Health Promotion Administration, Baltimore, MD

Main Purpose of Job

The Administrator II's (Fiscal Chief) primary responsibility is to oversee all budgetary, accounting and other fiscal matters of assigned programs housed within the Administration, which has an annual budget of approximately $351.2 million consisting of General, Federal, Special and Reimbursable Funds and approximately 500 regular and contractual staff. This position develops recommendations for budget/expenditure plans and provides in-depth analysis of spending affordability, provides oversight of assigned federal grants (block grants, categorical grants and contracts) and Special Fund revenue sources, and assures compliance with federal expenditure reporting requirements (quarterly/annual reporting). This position provides supervision and training to subordinate fiscal staff to ensure consistency in fiscal management within the Prevention and Health Promotion Administration (PHPA). Additionally, this position shares responsibility as a coordinator of all FMIS tracking activities and for developing and maintaining PHPA's internal financial tracking systems, and ensures the accurate completion of federal fiscal reports in assigned program areas. This position assures adherence to State and Federal regulations and all special conditions associated with the various fund sources of assigned program areas. Also, as one of three (3) Fiscal Chief positions within PHPA, this position is responsible for developing a working knowledge and familiarity with all program areas within the Administration which fall outside the scope of primary responsibility of this position. Through cross training of the incumbent in this position, the Administration will be the beneficiary of a more valuable employee capable of providing essential fiscal expertise and oversight in any program area where needed in the event of the non-availability of another Fiscal Chief position due to an extended absence or vacancy.

MINIMUM QUALIFICATIONS

Education:    A Bachelor's degree from an accredited college or university.

Experience:  Four years of experience in administrative staff or professional work.

NOTES:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

The successful applicant should be proficient in utilizing accounting principles, excellent Microsoft Office skills, experience in monitoring multiple budget/expenditures, able to conduct detailed analysis with the ability to multi-task, demonstrate good organizational skills, and knowledge of federal awards and the Maryland Department of Health (MDH) financial system is preferred.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application.  Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Candidates may remain on the certified eligible list for a period of at least one year.

Online applications are highly recommended. However, if you are unable to apply online, the paper application may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201.  The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

Incorrect application forms will not be accepted.

If additional information is required, the preferred method is to upload.  If unable to upload, please fax requested information only to 410-333-5689.  Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

Resumes will not be accepted in lieu of a completed application.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251. 

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.  As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a temporary/contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.