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ADMINISTRATOR II

ITSC/Fiscal Oversight Coordinator

Recruitment #19-002587-0013

Introduction

The Department of Labor, Licensing and Regulation (DLLR), Division of Unemployment Insurance is accepting applications from qualified candidates for the position of Administrator II. This recruitment will be used to fill current and future vacancies. All candidates must meet the minimum qualifications during the time apply. The resulting eligible list will be maintained for one year after the closing date of the announcement.

GRADE

17

LOCATION OF POSITION

1100 North Eutaw Street, Baltimore, Maryland 21201

Main Purpose of Job

The purpose of this position is to assist in executing the mission of the Department of Labor, Licensing, and Regulations and achieving the agency's goals while administering the agency's cooperative agreements with US Department of Labor (USDOL) state pass-through projects. Maryland DLLR has a Cooperative Agreement with the US Department of Labor (USDOL) to act as the host state for the national unemployment insurance Information Technology Support Center (ITSC), and the Workforce Innovation and Opportunity Act Information Technology Center (WIOA ITSC). The purpose of the cooperative Agreements is to support the needs of 53 State Workforce Agencies (SW As) in implementing automation and information technology systems. MD DLLR has a Grant Agreement with the Center for Employment Security Education and Research (CESER), part of the National Association of State Workforce Agencies (NASWA) to benefit the common shared interests of these agencies and the programs they administer.

POSITION DUTIES

The main duties of this position will be to act as a monitor of the Information Technology Support Center (ITSC), and work closely with the ITSC Director to: 1) Develop appropriate expenditure documentation formats for review and audit by DLLR, US Department of Labor (US DOL), and the ITSC Steering Committee; 2) Maintain appropriate performance documentation and financial records; 3) Reconcile and approve all invoices presented to MD DLLR DUI which include internal ITSC staff costs, operation costs, and charges from all subcontractors; 4) Reconcile MD DLLR DUI's expenditure reports and quarterly federal reports to ensure the expenditures reported match what have been invoiced; 5) Review ITSC's financial reports for accuracy ensuring that all funds are used solely for the purpose described in the Grant Agreements; 6) Assist in integrating changes requested by the USDOL Administrator to ensure that the ITSC Strategic Plan complies with the mission set forth in the ITSC Charter; 7) Develop and refine ITSC operational procedures. This position involves work which includes the preparation of federal award applications, developing and administering requests for proposals and/or quotations, specifications, scope of work, grant modifications, post-award management, close-out and different types of contracts and agreements may be considered.

Performs various contract administration functions, including monitoring canceled funds, performing reconciliation, conducting contract closeouts, maintaining database integrity, determining eligibility, and verifying evidence of contractor progress.

Monitors contractor performance for compliance with applicable laws, delivery schedules, payment provisions, contract data reporting requirements, and other contractual requirements.

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Four years of experience in administrative staff or professional work.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.

At least one (1) years of the experience financial oversight, auditing or procurment experience, Federal contract management experience and Federal award grant and procurement experience.

DESIRED OR PREFERRED QUALIFICATIONS

Intermediate to advanced Microsoft Excel Experience (Linking spreadsheets, pivot tables, formulas). Intermediate to advanced Microsoft Powerpoint Experience Financial Management Information Systems (FMIS) Experience.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (DLLR/DUI) to determine whether any monies are owed to DLLR/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. Resumes are not accepted or considered in the selection/examination process.

All information concerning the qualification, including any required documentation (diploma, transcripts, certificate, etc) must be submitted and received by the closing date. Information submitted after this date will not be considered.

Applications that meet the minimum and selective qualifications will be referred to the hiring manager for interview selection. Units will select those candidates most closely demonstrating the qualifications for interview.

BENEFITS

FURTHER INSTRUCTIONS

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status. 

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

DLLR Office of Human Resources
Attn: 19-002587-0013/ Administrator II (Unemployment Insurance)
1100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201

 

If you have any questions about this recruitment, please contact the Department of Labor, Licensing and Regulation at 410-230-6300.

The MD State Application Form can be found online

Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.