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ADMINISTRATOR II

Statewide Fuel Manager

Recruitment #19-002587-0061

GRADE

17

LOCATION OF POSITION

This position is located with the Business Enterprise Administration/ Federal Surplus Property Unit of the Maryland Department of General Services (DGS), located at 301 W. Preston Street, Baltimore, MD  21201.

Main Purpose of Job

This position will develop and administer a program that is responsible for the operation and maintenance of over 100 consigned refueling sites Statewide. The program dispenses approximately 12 million gallons of consigned gasoline and diesel as well as 12 million gallons of bulk gasoline, diesel and heating fuel annually for the State of Maryland. The contract value is $305 million for five years.

This position will direct and oversee the Fleet Management Program for the Department and the Statewide Vehicle Disposal Program and also provides professional assistance to the Director of the Inventory Standards and Support Services Division. The work involves the initiation, development and implementation of statewide policies and procedures regarding the Statewide Fuel Management Program and the DGS Fleet Management Program.

POSITION DUTIES

Duties include but are not limited to:  

  • Monitors program performance to ensure efficient operation of the fuel management program.
  • Monitors Contractor performance to assure compliance to contract terms and specifications.
  • Manages, administers and monitors FMS Reimbursable Program.
  • Determines needed budget for the reimbursable program and authorizes all expenditures for the program.
  • Monitors fuel dispensing program through a centralized vendor operated system to identify and resolve problems and assure accurate reporting and accountability.
  • Authorizes contractor to dispatch service to sites.
  • Directs, supervises and maintains an auditing program of the Contractor’s records to ensure accuracy of billing, product, delivery, and overall system compliance with applicable laws and regulations.
  • Develops and writes fuel management policy and procedures manual, and employee user handbooks for distribution to State agencies.
  • Initiates corrective action to resolve problems with the contractor or involved agencies. Initiate, plan, implement the program at new network locations, and modify the program at existing locations as necessary.
  • Responsible for providing accountability and reporting of all fuel usage by State agencies to the State Fleet Administrator of the Department of Budget and Management.
  • Develops and updates ongoing emergency procedures in conjunction with fuel contractor to ensure continuation of service to State refueling facilities with little or no interruption of fuel supply.
  • Monitors program performance on fuel management savings/gallons sold.
  • Monitors Statewide Exception reporting and conducts random audits to ensure compliance.
  • Updates website and Fuel Management Handbook to reflect additions and deletions to Statewide Fueling Network.
  • Oversees and directs the Fleet Management Program of the Departments’ fleet operations consisting of over 100 plus vehicles. Responsible for complying with Department of Budget and Management rules and regulations regarding State fleet operations.
  • Oversees and directs the Statewide Vehicle Disposal Program.
  • Assists Director in supervising and establishing the annual budget for Fuel Management, Fleet Management and Statewide Vehicle Disposition.

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Four years of experience in administrative staff or professional work.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding the qualifications.

  • One (1) year experience in Fuel Management program (maintain, control and monitor fuel consumption and stock).
  • One (1) year experience in Fleet Management program.
  • Two (2) years in Contract Management.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants that possess the following preferred qualifications. Include clear and specific information on your application regarding the qualifications.    

  • Two (2) years of experience in a supervisory role
  • Experience in implementing technologies to improve workflows and business processes
  • Excellent time management and organizational skills
  • Knowledge of Inventory Management

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

EXAMINATION PROCESS

Please provide sufficient information on your application to support that you meet the qualifications for this recruitment.  All information concerning your qualifications MUST BE submitted by the closing date.  Information submitted after the closing date will not be considered. 

Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position.  We highly recommend that you submit your transcript when you apply for the position.

The examination will consist of a rating of your education, training and experience related to the requirements of the position.  Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.  The eligibility list will be valid for one year and may be extended.  The list will be used by the hiring agency to select employees.  Eligible lists may be used to fill future vacancies of the same classification. You MUST possess the minimum qualifications before you may be selected for a State job – Verification will be completed by the appointing authority.  If you are scheduled to complete an educational or licensing requirement within six months of the examination, you may participate in the examination process. Permanent State employees may also complete necessary experience requirements within six months of the date of an examination.  Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week.  You must include on your application the time spent on such activity. You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

BENEFITS

FURTHER INSTRUCTIONS

Applicants are encouraged to upload proof of education (transcripts), professional licenses and certifications, when applicable, during the recruitment process as these items will be required at the time of selection. 

Contact mojisola.ogungbe1@maryland.gov or call 410-767-1386 with questions about this recruitment.  The on-line application process is STRONGLY preferred.  Apply online at www.dbm.maryland.gov – click on the State Jobs tab.  If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD  21201 by the closing date and time.   

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country. 

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