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ADMINISTRATOR III

Deputy Director for ISSSD

Recruitment #19-002588-0022

Introduction

This recruitment is limited to current State of Maryland Employees.

GRADE

18

LOCATION OF POSITION

This position is located with the Business Enterprise Administration/ Inventory Standards and Support Services Division of the Maryland Department of General Services (DGS), located at 301 W. Preston Street, Baltimore, MD 21201.

Main Purpose of Job

This position will be the Deputy Director of the Inventory Standards and Support Services Division and will manage the Statewide Inventory Program, Statewide Inventory Audit Compliance Program and DGS Inventory. This position will also be responsible for overseeing the Statewide Fuel Management Program, State Excess/Surplus Property Program, and DGS Fleet.

POSITION DUTIES

Duties include but are not limited to:

• Act in the absence of the ISSSD Director as the Program Manager for Statewide Fuel Management, State Excess/Surplus Property and DGS Fleet.

Statewide Inventory Audit Compliance Program
• Manage the Statewide Inventory Compliance Program. Determine the Compliance Audit Schedule for all State.
• Audit agencies in coordination with the Inventory Compliance Staff of the Inventory Standards and Support Services Division (ISSSD).
• Manage the preparation, documentation, and control of the Inventory Compliance Audit paperwork. This process includes coordinating with State agencies to set up Audits and follow-ups based on Legislative Audits and internal documentation relating to compliance with the DGS Inventory Control Manual.
• Review Compliance Audit findings. Assist Compliance Auditors with unresolved findings. Attend all Opening and Closing Audit Compliance Meetings.
• Responsible for the assisting agencies with Legislative Audit Inventory findings and providing guidance in all areas that the Inventory Standards and Support Services Division is responsible for.
• Assist agencies with problems relative to inventory control and management.
• Coordinate and supervise follow-up of previously performed inventory compliance audits to ensure agency follow through on corrective action.
• Member of Statewide Chief Internal Auditor Group and Statewide Internal Auditor Group. Prepares and provides DBM with documents and presentations on Statewide Inventory related audit issues.
• Assist to Agency Internal Auditors and Legislative Auditors as it relates to the policies and Procedures that are outlined in the DGS Inventory Control Manual.

Statewide Inventory Management Program
• Manage the distribution and collection of the Statewide Annual Reporting of Fixed Assets for 246 State agencies accounting for over $4.4 billion in state-owned assets.
• Manage the distribution and collection of the Statewide Annual Reporting of Materials and Supplies for 246 State agencies accounting for over $30 million in state-owned consumables.
• Manage the distribution and collection of the Statewide Annual Reporting of Missing and Stolen for 246 State agencies.
• Interpret inventory procedures for Agency Property Officers and Management and update the DGS Inventory Control Manual.
• Assist Department personnel and other State agencies in obtaining needed excess/surplus property and record as necessary for inventory control purposes.
• Review and approve Statewide Inventory Systems used by each State agency. Provide guidance and determine minimum requirements based on system documentation.
• Conduct Statewide Property Officer Training. Establish agenda and provide documentation to Property Officers.
• Assist Program Manager with special projects such as large disposals of equipment and supplies at State Agencies that require additional logistical assistance.
• Assist in the division’s development of Statewide Contracts and the implementation and monitoring of the contracts.

DGS Inventory Management
• Manage the internal DGS Inventory Management Program
• Conduct DGS accountable officer training
• Manage and review DGS online auction sales
• Initiate and implement internal inventory control procedures
• Maintain DGS control accounts
• Manage the coordination of DGS inventories

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Five years of experience in administrative staff or professional work. One year of this experience must have involved one or more of the following: the supervision of other employees, overseeing and coordinating the general operations of a unit, applying rules and regulations, or exercising responsibility for the development of policies or procedures.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

This position is open to applicants who meet the minimum and selective qualification(s) listed below.

  • Two (2) years in Contract Management

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants that possess the following preferred qualifications.
Include clear and specific information on your application regarding the qualifications.
-Experience of DBM Fleet Policies and Procedures.
-Experience in State Inventory Management/ Policies and Procedures.
-Experience with FMIS
-Experience of the Statewide Fuel Management Program
-Experience in establishing standards and protocols that improve the quality of processes and customer satisfaction.
-Excellent time management and organizational skills.
-Experience in implementing technologies to improve workflows and business processes.

LIMITATIONS ON SELECTION

This recruitment is limited to current State of Maryland Employees.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

EXAMINATION PROCESS

Please provide sufficient information on your application to support that you meet the qualifications for this recruitment.  All information concerning your qualifications MUST BE submitted by the closing date.  Information submitted after the closing date will not be considered. 

Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position.  We highly recommend that you submit your transcript when you apply for the position.

The examination will consist of a rating of your education, training and experience related to the requirements of the position.  Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.  The eligibility list will be valid for one year and may be extended.  The list will be used by the hiring agency to select employees.  Eligible lists may be used to fill future vacancies of the same classification. You MUST possess the minimum qualifications before you may be selected for a State job – Verification will be completed by the appointing authority.  If you are scheduled to complete an educational or licensing requirement within six months of the examination, you may participate in the examination process. Permanent State employees may also complete necessary experience requirements within six months of the date of an examination.  Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week.  You must include on your application the time spent on such activity. You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

BENEFITS

FURTHER INSTRUCTIONS

Applicants are encouraged to upload proof of education (transcripts), professional licenses and certifications, when applicable, during the recruitment process as these items will be required at the time of selection. 

Contact mojisola.ogungbe1@maryland.gov or call 410-767-1386 with questions about this recruitment. 

The on-line application process is STRONGLY preferred.  If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD  21201 by the closing date and time. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country. 

TTY Users: call via Maryland Relay

                                                         



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.