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MANAGEMENT ASSOCIATE

Recruitment #19-002650-0002

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Introduction

This promotional opportunity is limited to current employees of the Maryland State Department of Education (MSDE), Division of Curriculum, Instructional Improvements & Professional Learning only.

GRADE

Grade 13

LOCATION OF POSITION

200 W. Baltimore St., Baltimore, MD

Main Purpose of Job

To provide administrative and office support to the Director of Instructional Programs, technical assistance and support to specialists, and technical support and leadership to the support staff within the unit. This includes, but is not limited to, overseeing, monitoring, and coordinating the fiscal and human resources administrative systems of the unit and division.

POSITION DUTIES

  • Provide timely, accurate and substantive assistance to the Director of Instructional Program:
    • Serve as liaison and intermediary for the Director of Instructional Programs
    • Verify accuracy of documents (financial, timesheets, and correspondence) to be signed
    • Provide requisite information to the Director for meetings to be attended and meetings to be chaired
  • Assist in the management of fiscal and human resources for the Division of Curriculum, Instructional Improvement & Professional Learning:
    • Prepare DCIP contracts and complete required paperwork
    • Prepare paperwork for PIN employees
    • Coordinate interview schedules for DCIP
  • Provide timely, accurate, and effective guidance and direction to staff:
    • Serve as support to the Gifted and Talented and Equity specialists
    • Collaborate with staff to resolve problems
    • Interpret MSDE policies and procedures

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties. 

Notes: 1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications:

- One Year of FMIS experience

DESIRED OR PREFERRED QUALIFICATIONS

- Procurement Experience
- Contract Experience
- Human Resource Clerk/Assistant Experience

LIMITATIONS ON SELECTION

This promotional opportunity is limited to current employees of the Maryland State Department of Education (MSDE), Division of Curriculum, Instructional Improvements & Professional Learning only.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

Your application is part of the examination process. The examination will consist of a rating of your education, training, and experience related to the requirements of this position. The rating will be based on the information provided on your application. Therefore, it is important you provide all the experience and education that is related to this position completely and accurately. Applicants are required to complete the supplemental questionnaire, as part of the application process.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to:   

Maryland State Department of Education

Office of Human Resources

C/o Marcia Cooper-Stokes

200 West Baltimore Street

Baltimore, Maryland 21201

If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments. Please DO NOT submit any unsolicited material(s) and/ or documents. Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application Management Associate (JobAps#: 19-002650-0002). Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only.

For inquiries or an MSDE Application, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our website at http://www.marylandpublicschools.org/.. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.Bilingual applicants are encouraged to apply.  We thank our Veterans for their service to our country, and encourage them to apply.

TTY  Users: call via Maryland Relay



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