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MANAGEMENT ASSOCIATE

Recruitment #19-002650-0007

Introduction

This position comes with a compressed work week; Tue - Fri and has free parking.

GRADE

13

LOCATION OF POSITION

Fifth Regiment Armory
219 29th Division St.
Baltimore, MD  21201

Main Purpose of Job

This position acts as an administrative assistant to the Director of Legislative Affairs of the Maryland Military Department. The Management Associate manages the elected official inquiry program. At the direction of the Director and or Adjutant General's Office, this position will compose letters, invitations and memos. The Management Associate is also responsible for maintaining the Director's calendar and establishing and maintaining a filing system and resource file to ensure that information can be retrieved quickly.

POSITION DUTIES

  • Logs items, distributes to the appropriate staff

  • Provides back up phone support in the absence of the Adjutant General's Executive Associate.

  • Maintains calendar for the Director.

  • Manages office supplies.

  • Compiles essential legislation, AG opinions and amendments along with relative research.

  • Maintains up to date contact lists of federal, state and local elected officials as well as retired General Officers.

  • Manages responses and attendance for VIP's for special events.

  • Provides support during the planning and execution of the Gubernatorial Inauguration.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted  at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

SELECTIVE QUALIFICATIONS

One year of experience providing direct support to an Administrator or Director to include taking meeting minutes and utilizing Microsoft Office Suite.

DESIRED OR PREFERRED QUALIFICATIONS

One year of customer service experience.

One year of experience drafting professional correspondences and forwarding via mail merge.

One year of experience scheduling via electronic calendar.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.

  

RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETING THE APPLICATION.  

 

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. 

 

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and place on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

This examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position.  Therefore, it is important that you provide complete and accurate information on your application.

There will be a computer exercise at the time of interview.

BENEFITS

FURTHER INSTRUCTIONS

PLEASE DO NOT SUBMIT UNSOLICITED DOCUMENTATION. 

The online application process is STRONGLY recommended. The paper application must be received by 5:00 P.M., on the closing date of the recruitment. No postmarks will be accepted. If you are unable to apply online, you may submit the paper application to:

Angela Stokes

Maryland Military Department

Fifth Regiment Armory

29th Division Street Baltimore, MD 21201

Email: angela.stokes1@maryland.gov 

 

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.

   

TTY Users: call via Maryland Relay  

 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.