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MANAGEMENT ASSOCIATE

Recruitment #19-002650-0016

GRADE

13

Main Purpose of Job

The main purpose of this position is to plan, organize, coordinate, and direct programs relating to voter registration. This position will be responsible for hiring and training election judges to staff polling places. To implement and train new office staff on new and current office procedures. This position will support the Election Director and Deputy Director in conducting a smooth election. In addition to register qualified voters, maintain statistical records, correspondences, handle maps for various districts and precinct and wards.

POSITION DUTIES

Provides secretarial support to one or more officials, administrators or administrative staff; Types manuscripts, correspondence, reports and other material using a keyboard of personal computer; Interprets administrative decisions and policies to staff and transmits instructions with the authority of the supervisor; Acts as an intermediary for the supervisor maintaining frequent contacts with public and private executives, professional staff and other officials; Relieves the supervisor of operational details by assembling, compiling and summarizing data into a concise form and preparing reports; Drafts routine and complex correspondence; Receives telephone calls and visitors and arranges for appointments and interviews; Provides information to callers in regard to laws, rules, regulations, operations and procedures governing the agency's operations; Obtains material from a variety of sources to be used for articles, reports and speeches; Maintains important and confidential records, schedules, expense accounts and office supplies; Reads reports and summarizes information to facilitate the supervisor's review; Types manuscripts, correspondence, statements, tables and forms from corrected copy, rough draft or oral instruction; Opens, sorts, reads and distributes incoming correspondence; Proofreads outgoing correspondence and reviews records for completeness and accuracy; Prepares and maintains statistical and numerical reports and records; Develops special forms and summaries using a variety of records in order to secure complete and accurate information; Composes and signs outgoing correspondence; Develops, revises and implements office procedures; May use word processing, database, spreadsheet or desktop publishing computer software applications in order to prepare reports, charts, graphs or other documents; May enter, update, verify and retrieve data using computer database or spreadsheet software applications; May take dictation using shorthand; May supervise lower-level secretarial or clerical employees; Performs other related duties.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted  at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience in customer service.

Experience in supervising staff.

Experience training adults in a classroom setting.

Experience interpreting federal, state, and local laws as well as statutes, and procedures.

LIMITATIONS ON SELECTION

Limited to current Board of Elections employees only.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to:         

Board of Elections

Attn: Recruitment

151 West St. Suite 200

Annapolis MD 21401

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-974-5126. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the SBE Recruitment and Selection Division at 410-269-2859 or 410-269-2866.

BENEFITS

FURTHER INSTRUCTIONS

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-269-2859 or MD TTY Relay Service 1-800-735-2258.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.