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ADMINISTRATIVE OFFICER I

Accounts Payable/Inventory Officer

Recruitment #19-002711-0007

Introduction

The Department of Information Technology was created by 2008 legislation in an effort to consolidate state agency information technology functions and policies into one department; elevating the department to one that reports directly to the Governor.

Technological resources at the agency’s disposal combined with a talented and knowledgeable team allow the Department of Information Technology to successfully identify and promulgate opportunities for State agencies to run more efficiently and less expensively, maximizing the State’s investment in technology and telecommunication assets.

GRADE

13

LOCATION OF POSITION

Dept. of Information Technology (DoIT)

100 Community Place

Crownsville, MD  21032

Main Purpose of Job

To perform daily accounts payable duties and act as the agency's inventory control officer for general furnishings.

POSITION DUTIES

Receive, open, date stamp, log and submit for distribution all invoices on the same day as they are received.

Process vendor invoices, direct vouchers and transmittals. Invoices and vouchers are processed according to State regulations.

Track invoices to assure they are returned from managers for processing within one week of distribution.

Review the invoice log regularly to assure no invoices are missing and following through to resolve any issues.

Review contracts to assure invoices and purchase orders are according to contract documentation.

Contact vendors, managers or other staff as required to process payments accurately.

Responsible for Vendor Payment inquires.

Perform duties necessary to ensure DoIT general furnishings are inventoried, tagged and timely inventory reports are submitted.  This may include travel and some lifting.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: One (I) year experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

***One year of fulltime work experience performing accounts payable duties***

Applicants must meet the selective qualification(s) to be considered unless using the educational substitution to meet the minimum requirement.

Include clear and specific information on your application regarding your qualifications.

DESIRED OR PREFERRED QUALIFICATIONS

Our preferred candidate will have experience in one or both of the following:  

-Maryland State Government experience performing accounts payable duties, to include FMIS and ADPICS working knowledge.  

-Other State or County Government experience performing accounts payable duties.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. 

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

Successful candidates will be placed on the employment (eligible list for at least one year).

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service needs to be provided before hire. 

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date. 

The on-line application process is STRONGLY preferred.  If you are not able to apply online, you may submit a paper application and supplemental questionnaire (by the closing date) to:

Department of Budget and Management

Recruitment and Examination Division

301 W. Preston St., Suite 608

Baltimore, MD  21201  

For inquiries regarding this recruitment, please call 410-767-3623.

Resumes will NOT be accepted in lieu of completing the on-line or paper application. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

Appropriate accommodations for individuals with disabilities are available upon request by calling 410-767-3623.

We thank our Veterans for their service to our country, and encourage them to apply.  Bilingual applicants are also encouraged to apply.

TTY Users: call via Maryland Relay