ADMINISTRATIVE OFFICER I
|Department||MDL - Labor and Industry - CODES UNIT|
|Date Opened||6/19/2019 12:30:00 PM|
|Filing Deadline||7/3/2019 5:00:00 PM|
|HR Analyst||Chevelle Wise|
LOCATION OF POSITION
Main Purpose of Job
Manages Industrialized Building (IB) Program’s Insignia and manufacturers renewal processes. (i) Process manufacturers’ applications of Maryland Insignia; (ii) Process new/renewal applications of manufacturers and Approved Testing Facilities; (iii) Process payments submitted by manufacturers for plant inspections; (vi) Prepares monthly reports on insignia application data; (v) provides updates on any ruling affecting the Industrialized Building Program; (vi) coordinates with DLLR fiscal personnel to assure that payments received are processed in a timely manner.
Maintains and updates both paper and electronic records related to IB Program and other files of Building Codes Administration, including receiving, entering, and retrieving information according to standard procedures, and/or special instructions. Assists with the design and implementation process for future record-keeping enhancements as Building Codes Administration improves its operating procedures using other computer software to increase the efficiency of its operations.
• Trains and assists staff members in their use of the software and/or programs.
• Function as Building Codes Administration’s liaison to DLLR/IT.
• Prepares ad hoc data reports as requested.
Training Seminars: Coordinate and provide logistic supports for training seminars and staff meetings offsite.
• Arrange for training sites; register attendees at the training site.
• Arrange for meals for the attendees, if necessary.
• Assist Codes staff in other aspects of preparation for seminars as needed.
General Administrative Support: Performs general administrative support functions, such as:
• Arranging for staff travel. Drafting justification for travel and recommendations for approval. Preparing paperwork for itinerary, transportation, lodging, registration, and other necessary documents for meetings and travel for Codes Staff.
• Receiving, sorting and distributing mail.
• Answering the telephone for the Codes section, and acting as back-up for other sections as needed.
• Maintaining and coordinating the Director’s calendar and schedule, arranging appointments and meetings.
• Maintaining Codes Records Retention schedules.
• Performing other general administrative support functions as needed.
Performs other duties as assigned by management.
Education: Possession of a Bachelor's degree from an accredited four-year college or university.
Experience: One (I) year experience in administrative or professional work.
1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.
2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.
DESIRED OR PREFERRED QUALIFICATIONS
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION/EXAMINATION PROCESS.
All information concerning the qualification, including any required documentation (diploma, transcripts, certificate, etc) must be submitted and received by the closing date. Information submitted after this date will not be considered.
***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.
Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.
Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.
U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status.
If you are unable to apply online, or encounter difficulty attaching required or optional documentation, You may contact Chevelle Wise 410-230-6293 or submit via email to firstname.lastname@example.org or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.
PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION
Completed applications, required documentation, and any required addendums may be mailed to:
DLLR Office of Human Resources
Attn: 19-002711-0025 (Administrative Officer I) CW
1100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201
Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.