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ADMINISTRATIVE OFFICER I

Recruitment #19-002711-0025

Introduction

The Division of Labor and Industry is accepting applications from qualified applicants to fill current open positions. All candidates must meet the minimum qualifications during the time of applying. Applicants in pool will remain active for one year and be considered as opening occurs.

GRADE

13

LOCATION OF POSITION

1100 N. Eutaw Street, Baltimore, Maryland 21201

Main Purpose of Job

The main purpose of the job is to perform administrative support functions for the staff and Director of Building Codes Administration. The Building Codes Administration is responsible for ensuring that buildings erected in Maryland meet applicable standards for health and safety. Building Codes Administration (i) establishes and enforces standards for industrialized/modular buildings; (ii) is responsible for inspecting and certifying these buildings at the manufacturing factories. Building Codes Administration assists HUD by processing complaints of manufactured home consumers for HUD’s Manufactured/Mobile Home Program. Building Codes Administration provides technical assistance to local governments, building industry and the public to ensure that buildings erected are energy efficient and accessible to individuals with disabilities. This position (i) maintains general and fiscal record keeping; (ii) monitors reporting requirements for Maryland Industrialized/Modular Buildings; (iii) maintains and updates Building Codes Administration’s records related to industrialized buildings; (iv) assists with arrangements for training seminars; (vi) performs other general office support duties. This position reports directly to the Director of Building Codes Administration.

POSITION DUTIES

Manages Industrialized Building (IB) Program’s Insignia and manufacturers renewal processes. (i) Process manufacturers’ applications of Maryland Insignia; (ii) Process new/renewal applications of manufacturers and Approved Testing Facilities; (iii) Process payments submitted by manufacturers for plant inspections; (vi) Prepares monthly reports on insignia application data; (v) provides updates on any ruling affecting the Industrialized Building Program; (vi) coordinates with DLLR fiscal personnel to assure that payments received are processed in a timely manner.  

Maintains and updates both paper and electronic records related to IB Program and other files of Building Codes Administration, including receiving, entering, and retrieving information according to standard procedures, and/or special instructions.  Assists with the design and implementation process for future record-keeping enhancements as Building Codes Administration improves its operating procedures using other computer software to increase the efficiency of its operations.

• Trains and assists staff members in their use of the software and/or programs.

• Function as Building Codes Administration’s liaison to DLLR/IT.

• Prepares ad hoc data reports as requested.  

Training Seminars:  Coordinate and provide logistic supports for training seminars and staff meetings offsite.

•  Arrange for training sites; register attendees at the training site.

• Arrange for meals for the attendees, if necessary.

• Assist Codes staff in other aspects of preparation for seminars as needed.

General Administrative Support:  Performs general administrative support functions, such as:

• Arranging for staff travel.  Drafting justification for travel and recommendations for approval.  Preparing paperwork for itinerary, transportation, lodging, registration, and other necessary documents for meetings and travel for Codes Staff.

• Receiving, sorting and distributing mail.

• Answering the telephone for the Codes section, and acting as back-up for other sections as needed.

• Maintaining and coordinating the Director’s calendar and schedule, arranging appointments and meetings.

• Maintaining Codes Records Retention schedules.

• Performing other general administrative support functions as needed.

Performs other duties as assigned by management.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: One (I) year experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

The selected candidate should be able to handle a wide variety of administrative duties and project management; possess experience assisting with preparing reports, spreadsheets, special projects and summaries, scheduling meetings and/or events, reviewing, processing, and maintaining records and documentation; verifying information in accordance with policy, procedures, and regulations; entering data and demographics into databases; possess the ability to exercise independent judgment; possess strong interpersonal communication abilities; outstanding organizational skills; and possess the ability to multitask. 

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (DLLR/DUI) to determine whether any monies are owed to DLLR/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION/EXAMINATION PROCESS.

All information concerning the qualification, including any required documentation (diploma, transcripts, certificate, etc) must be submitted and received by the closing date. Information submitted after this date will not be considered.

***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit. 

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status. 

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, You may contact Chevelle Wise 410-230-6293 or submit via email to chevelle.wise@maryland.gov or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

DLLR Office of Human Resources
Attn: 19-002711-0025 (Administrative Officer I) CW
1100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201

The MD State Application Form can be found online

Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.