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ADMINISTRATIVE OFFICER I

Internal Recruitment

Recruitment #19-002711-0026

Introduction

The Office of the Public Defender is a statewide independent agency charged with providing superior legal representation to indigent defendants.  The agency’s vision is Justice, Fairness and Dignity for All.  Employees are committed to the core values of culture of excellence, client centered representation, tenacious advocacy, and are united in achieving the agency’s mission.  

The Office of the Public Defender is seeking well organized, customer service and detailed oriented applicants with good time management and problem solving skills proficient in Microsoft Office to fill a full time Administrative Officer I (Office Manager) position in its, Charles County office in LaPlata.  The Administrative Officer I is responsible for the management, supervision and coordination of support staff operations for our District Four offices in LaPlata, Leonardtown and Prince Frederick offices.  Travel between offices will be required. 

GRADE

13

LOCATION OF POSITION

200 Kent Avenue, LaPlata, Maryland 20646

 

Main Purpose of Job

The Administrative Officer I is administrative work requiring regular use of independent judgment and analysis in applying and interpreting complex administrative plans or policies. Employees are assigned administrative responsibilities involving the analysis of operational programs or procedures with recommendations for improvements. Employees in this classification may supervise professional, technical or clerical staff. Employees in this classification receive general supervision from a higher-level administrator or management official.

POSITION DUTIES

The Administrative Officer I is responsible for the supervision and coordination of all office workload, attorney and support staff interactions, and oversees the effective operation with the office to service our clients.  District Four has over 42 staff at three worksites, requiring effective and efficient flow of work within the office, effective planning, scheduling and management of all work location tasks.

The Administrative Officer I serves on the office Leadership Team, collaborating on strategy, long term planning, and new initiatives.   Along with the District Public Defender and Deputy District Public Defender, the Administrative Officer I represents the office in dealing with the OPD Administration on staff issues, as well as managing the office relationships with contract attorneys and outside organizations affecting the administration of the office.   The Administrative Officer I serves as primary problem solver for daily issues that office staff cannot handle, such as unusual non-legal client questions, logistic problems and staff issues.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: One (I) year experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Experience planning and directing activities or managing the daily operations of an organizational unit or program.  Strong organizational, multi-tasking and problem solving skills.  Experience working with disadvantaged client base.  Proficiency in MS Word, MS Excel and MS Outlook.  Excellent oral and written communication skills.  Strong attention to detail.  Outstanding interpersonal skills.  Experience working in a law office or court system, working with detained or incarcerated persons, attorneys and law enforcement or courtroom personnel. 

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum qualifications will be admitted to the examination for this classification.  Successful candidates will be ranked as BEST QUALIFIED, BETTER QUALIFIED, OR QUALIFIED and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position.  You may be required to complete a qualifications supplement, or the rating may be based on your application.  Therefore, it is important that you provide complete and accurate information on your application.  Report all experience and education that is related to this position.

FURTHER INSTRUCTIONS

Online Applications Preferred.  Please fax all paper applications and questionnaires to (410) 333-2260.

Inquiries regarding applications and submitting paper applications can be directed to: Office of the Public Defender, Human Resources Division, 6 Saint Paul Street, Suite 1304, Baltimore, MD 21202; or by calling (410) 767-8500, toll free: 877-430-5187; TTY users call Maryland Relay Service 800-735-2258.  Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

A paper copy of the MD State application form and questionnaire can be downloaded from the link below.

 

As an Equal Opportunity Employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.