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ADMINISTRATIVE OFFICER I

Accounts Payable

Recruitment #19-002711-0027

Introduction

 

Our mission is to ensure that Maryland families, communities, and key stakeholders are provided the tools they need to prepare for, mitigate against, respond to, and recover from the consequences of emergency and disaster events.

NOTE: While the position is full-time day-shift under day-to-day conditions, it is subject to an on-call rotating schedule according to assignment within the State Emergency Operations Center (SEOC) in accordance with the Consequence Management Operations Plan (CMOP) to attend to all emergencies on a statewide 24/7 basis.

MEMA is the agency of State government with primary responsibility and authority for emergency preparedness policy, and for coordinating hazard mitigation, incident response, and disaster recovery, helping to ensure that all Marylanders are prepared, making Maryland more resilient.

GRADE

13

LOCATION OF POSITION

5401 Rue St Lo Drive  
Reisterstown, MD 21136

Main Purpose of Job

This position is responsible for the Agency's general accounting functions including accounts payable processing, expenditure analysis and control and verification in support of the Maryland Emergency Management Agency (MEMA). In addition to general accounts payable, the position is responsible for processing disbursement of funds authorized to MEMA by the Federal Emergency Management Agency (FEMA) including but not limited to Public Assistance (PA), Individual Assistance (IA), Mitigation Assistance (MA) programs as well as other federally funded emergency management programs.

POSITION DUTIES

Duties of this position include, but are not limited to:

  • Process payments of account payables using the State’s Advanced Purchasing and Inventory Control System (ADPICS) in compliance with State and Federal regulations, policies and procedures
  • Provide support to MEMA Program Managers by assisting with inquires made regarding payments from their respective grant programs
  • Process requests for reimbursement through the Emergency   Management Assistance Compact in compliance with Maryland Military Department, MEMA and FEMA procedures
  • Respond to annual audit requests for information from various firms for documentation related to grant payments to jurisdictions and state agencies, by providing the necessary FMIS screens and deriving spreadsheets from FMIS
  • Reconciles Petty Cash Account to budgeted amount on a quarterly basis
  • Function as agency’s RSTARS/ADPICS Vendor Coordinator
  • Emergency and Disaster response and recovery operations as needed and/or assigned by agency Executive Director, Directors, or Operations Personnel 
  • Employee will be expected to staff the State Emergency Operations Center upon activation for real-world emergency incidents and exercises

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: One (I) year experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • Bachelor's Degree in Accounting
  • 1 year of experience in accounts payable
  • 6 months of experience with FMIS and/or ADPICS specifically relating to accounts payable

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETING THE EMPLOYMENT APPLICATION.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

To submit your qualifying documents; the preferred method is to upload them using the "other" tab on the online application.  We will not consider information submitted after the closing date of this announcement.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

Please do not attach resumes.

Online applications are STRONGLY recommended; if you do not have internet access, please mail your application by the closing date to:

MEMA - HR

ATTN: Kristi Metzger

5401 Rue Saint Lo Drive

Reisterstown, MD 21136

For more information, please call 410-517-3615.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country

TTY Users: call via Maryland Relay



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.