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ADMINISTRATIVE OFFICER II

OFFICE MANAGER

Recruitment #19-003235-0019

Introduction

The Department of Labor, Licensing and Regulation is accepting applications from all qualified candidates for the Administrative Officer II position. The candidate to fill this position will serve as the Office Manager and assistant to the Commissioner, Director of Administration, and Assistant Director of Administration for the Office of the Commissioner of Financial Regulation. The position is limited to current Department of Labor, Licensing and Regulation employees only.

GRADE

14

LOCATION OF POSITION

500 North Calvert Street, Baltimore, MD 21202

Main Purpose of Job

The main purpose of this position is to serve as the Office Manager, Assistant to the Commissioner, Director of Administration, and Assistant Director of Administration for the Office of the Commissioner of Financial Regulation. The role of Office Manager includes assisting the Commissioner, Deputy Commissioner, Director of Administration and Assistant Director of Administration in and coordinating day-to-day agency officer functions, special projects, serving as part of a dual controls system (processing of checks), serve as back-up to the receptionist, and procurement and purchase of goods and services.

POSITION DUTIES

Duties of this position include, but are not limited to:

  • Serves a the agency's Office Manager by assisting with the preparation of MS22s and a repository of such documents; revised and maintains the agency's organizational charts; Research and report preparation as directed by the Commissioner, Director of Administration and Assistant Director of Administration; Maintains the Commissioner's schedule, manages the Commissioner's calls and provides general administrative support to the Commissioner.
  • Monitors needs for and purchases office supplies, materials and equipment used by the agency with a corporate credit card; replenishing as necessary. Maintains a list of active suppliers.
  • Pays agency-wide bills.
  • Works with the Office of Administration procurement personnel regarding all purchases.
  • Maintains a log of all purchases made on the corporate credit card and reconciles the corporate credit card statement and receipts on a monthly basis. Prepares, completes and maintains all agency transactions in FMIS.
  • Obtains bids, analyzes bid documents, and makes recommendations as to purchases; and makes decisions on routine office supplies purchases.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Two years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Financial Management Information System (FMIS) experience

Procurement experience

LIMITATIONS ON SELECTION

This position is limited to current Department of Labor, Licensing and Regulation employees only.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (DLLR/DUI) to determine whether any monies are owed to DLLR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS.

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

For positions that require Bachelor/Master Degree etc:

Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.

EXAMINATION PROCESS

The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

BENEFITS

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. However, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:  

DLLR Office of Human Resources

Attn: Tenisha Tunstall    19-003235-0019

1100 N. Eutaw Street, Rm. 101

Baltimore, MD 21201  

For additional information, please contact Tenisha Tunstall at 410-767-2772 or via email Tenisha.Tunstall2@maryland.gov.  

The MD State Application Form can be found online  

Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.