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ADMINISTRATIVE OFFICER II

Contractual (Application Specialist)

Recruitment #19-003235-0021

Introduction

The Maryland Department of Labor, Licensing and Regulation (DLLR)- Office of the Commissioner of Financial Regulation, is accepting applications for a contractual Administrative Officer II position. This position will function as the Corporate Activities Specialist in the Banking Unit.

GRADE

14

LOCATION OF POSITION

500 N. Calvert Street, Suite 402, Baltimore, Maryland 21202

Main Purpose of Job

Assistant to the Assistant Commissioner of Corporate Activities for the tracking and processing of bank, trust company, and credit union corporate applications. The purpose is to ensure that all corporate structure changes and/or additions are appropriately transacted in compliance with State laws and regulations, that the financial institutions will likely be operated in a safe and sound manner, and that the general economy of this State and the welfare of consumers are protected. This position reports to the Assistant Commissioner of Corporate Activities and has administrative and general paralegal-type duties.

POSITION DUTIES

The duties of this position include, but are not limited to the following:

Responsible for the organization and maintenance of bank, credit union, and trust company corporate structure files and the preparation of monthly reports, to ensure that information on Maryland-chartered banks, credit unions, and trust companies, and out-of-state banks doing business in Maryland, is kept current and is readily available when needed for: analyzing applications; preparing the Commissioner’s Annual Report; or responding to inquiries from banks, attorneys, the general public, members of the Maryland Legislature, and/or the Governor. 

Responsible for annually reviewing all bank, credit union, and trust company corporate files and for purging documents as necessary in accordance with the OCFR records retention schedule.

Independently tracks, reviews, and recommends action to be taken on certain bank and credit union applications as assigned by the Assistant Commissioner of Corporate Activities.  Application reviews to include: statutory/legal compliance requirements and basic financial information.  As assigned, prepares written analyses of applications based on applicable legal authority.

Distributes Annual Information Update Package to banks, credit unions, and trust companies.

Organizes large-volume application documentation and, as necessary, obtains additional documents needed to process applications.  Maintains E&T documents kept on file including:  Trustee Fee Schedules, Prudent Investor Elections, Out-of State Trust Company registrations, etc.

Interacts with attorneys, bank and credit union personnel, or other regulatory agencies regarding status updates of pending applications, obtaining documents and/or information, or addressing general depository-application-related questions.  Handles general banking-related questions received by phone, email, or mail from the general public.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Two years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to candidates that have the following:

Bachelor's Degree in Paralegal Studies

Experience in reviewing and using State and Federal Statue and regulations

Administrative Banking experience

Paralegal experience

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (DLLR/DUI) to determine whether any monies are owed to DLLR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS.

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire.  For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. 

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

BENEFITS

Health Benefits

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online applications are highly recommended, however the paper application may be submitted to DLLR, Recruitment and Selection Division, 1100 N. Eutaw Street, Room 101, Baltimore, MD 21201.  The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted.

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

DLLR Office of Administration
Attn: Ernestine Hyman      19-003235-0021
1100 N. Eutaw Street, Rm. 101
Baltimore, MD 21201

If you need to submit additional information, the preferred method is to upload.  If unable to upload, please fax requested information only to 410-333-5101.

For additional information, please contact Ernestine Hyman at 410-230-6298 or via email Ernestine.hyman1@maryland.gov.

The MD State Application Form can be found online

Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.