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Recruitment #19-003573-0001


The Maryland State Archives is recruiting to fill a permanent Archivist Trainee position in its’ Constituent and Interagency Services Division.   As the historical agency for Maryland, the State Archives is the central depository for government records of permanent value. The State Archives identifies, appraises, acquires, describes, preserves, and makes physically and electronically available the permanent records of Maryland’s past, while providing reliable current information to citizens and public officials for the better administration of Maryland government and understanding of Maryland’s history.




State Archives Building
350 Rowe Boulevard
Annapolis, MD 21401

Main Purpose of Job

This position is responsible for the operation of the Archives' Constituent and Inter-agency Help Desk. Incumbent receives calls and emails pertaining to Archive websites, agency file requests, and other Archives services for patrons and government agencies. For each inquiry, the incumbent researches and determines appropriate action, then routes and responds accordingly. The position also assists with retrieving, shelving, and labeling files. This position maintains the database of subscribers and test site subscribers and issues user names and passwords to potential and subscribers. The position assists with the online testing and verification processes of Archives' electronic records retrieval systems, including the and web sites.


An Archivist Trainee is the entry level of professional archival work.  Employees in this classification are expected to acquire knowledge of the material housed in the Maryland State Archives. Employees in this classification work closely with trained Archivists in order to learn about the organization of the Archives, the significance of the materials stored there and how to make these materials available to the public.   Employees in this classification will spend a portion of their time in the archives Search Room/ Warehouse pulling files for various Agencies and Courts.  Employees in this classification do not supervise other positions.  Employees in this classification receive close supervision from higher level Archivists.  Work effectiveness is evaluated through conferences and review of written work products to determine quality, completeness, and timeliness of work assignments. 


Education:   A Bachelor’s degree from an accredited college or university.

Experience: None


1.  Applicants may substitute additional experience in professional archival work with public records on a year-for-year basis for the required education.

2.  Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Archivist classifications or Archivist specialty codes in the Library and Archives field of work on a year-for-year basis for the required education.


Experience in professional archival work with public records

Experience providing Help desk support

Experience with Microsoft Word and Excel


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.


The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.



Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact S. Hudson at 410-767-4910.

MD TTY Relay Service 1-800-735-2258

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.