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ARCHIVIST TRAINEE

Recruitment #19-003573-0003

Introduction

The Maryland State Archives is recruiting to fill a permanent Archivist Trainee position in the Reference Services Division. As the historical agency for Maryland, the State Archives is the central depository for government records of permanent value. The State Archives identifies, appraises, acquires, describes, preserves, and makes physically and electronically available the permanent records of Maryland's past, while providing reliable current information to citizens and public officials for the better administration of Maryland government and understandings of Maryland's history.

GRADE

12

LOCATION OF POSITION

State Archives Building

350 Rowe Boulevard

Annapolis, MD 21401

Main Purpose of Job

The incumbent will learn how to provide reference services in the Archives Search Room, interviewing patrons, determining research needs, advising of effective research strategies, ordering materials retrieved from stacks, retrieving record material from storage locations, registering visitors, explaining search room rules, answering reference inquiries in person, by mail, email or phone, and taking records reproduction orders. The incumbent will learn how to assist with monitoring patrons for security and compliance with Archives rules and regulations. These duties are performed under the direct supervision of the Search Room Coordinator. This is an entry level position learning professional archival work providing access to records, a primary component of the mission of the State Archives.

POSITION DUTIES

The incumbent will learn how to provide reference services in the Archives Searchroom, interviewing patrons, determining research needs, advising of effective research strategies, ordering materials retrieved from stacks, retrieving record material from storage locations, registering visitors, explaining search room rules, answering reference inquiries in person, by mail, email or phone, and taking records reproduction orders. The incumbent will learn how to assist with monitoring patrons for security and compliance with Archives rules and regulations. These duties are performed under the direct supervision of the Searchroom Coordinator. This is an entry level position learning professional archival work providing access to records, a primary component of the mission of the State Archives. This is a full-time, forty hour per week position, Monday through Friday with one required Saturday per month. The incumbent must be able to lift and move up to a 50 lb box.

MINIMUM QUALIFICATIONS

Education:   A Bachelor’s degree from an accredited college or university.

Experience: None

Notes:

1.  Applicants may substitute additional experience in professional archival work with public records on a year-for-year basis for the required education.

2.  Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Archivist classifications or Archivist specialty codes in the Library and Archives field of work on a year-for-year basis for the required education.

DESIRED OR PREFERRED QUALIFICATIONS

Experience in professional archival work with public records

Experience providing reference support to customers

Experience with Google Docs

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

For education obtained outside the U.S. a copy of the equivalent American education as determined by a foreign credential evaluation service may ne required prior to hire.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.