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Recruitment #19-003573-0004


The Maryland State Archives is recruiting to fill a Contractual Archivist Trainee in it's Constituent and Interagency Services Division. As the historical agency for Maryland, the State Archives is the central depository for government records of permanent value. The State Archives identifies, appraises, acquires, describes, preserves, and makes physically and electronically available the permanent  records of Maryland's past, while providing reliable current information to citizens and public officials for the better administration of Maryland government and understanding of Maryland's history.




State Archives Building

350 Rowe Boulevard

Annapolis, MD 21401

Main Purpose of Job

This position is responsible for the operation of the Archives' Constituent and Inter-agency Help Desk. Incumbent receives calls and emails pertaining to Archive websites, agency file requests, and other Archives services for patrons and government agencies. For each inquiry, the incumbent researches and determines appropriate action, then routes and responds accordingly. The position also assists with retrieving, shelving, and labeling files. This position maintains the database of subscribers and test site subscribers and issues user names and passwords to potential and subscribers. The position assists with the online testing and verification processes of Archives' electronic records retrieval systems, including the and web sites.


-Assists with retrieving, shelving, and labeling record materials

-Acts as primary contact for inquiries from government agency staff and patrons via phone and email for Archives services. Incumbent responds to requests as appropriate by responding to the requestor, routing assignments to the correct department, or redirecting inquiries to the appropriate intra-agency department or external agency.

-Operate State vehicle to perform courier duties, Archives materials and interagency mail

-Maintains database of website subscribers and assigns user logins


Education:   A Bachelor’s degree from an accredited college or university.

Experience: None


1.  Applicants may substitute additional experience in professional archival work with public records on a year-for-year basis for the required education.

2.  Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Archivist classifications or Archivist specialty codes in the Library and Archives field of work on a year-for-year basis for the required education.


Experience in professional archival work with public records

Experience providing Help Desk support

Experience with Microsoft Word and Excel



Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.


The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.


Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.


For education obtained outside the U.S. a copy of the equivalent American education as determined by a foreign credential evaluation service may be required prior to hire.

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.