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Recruitment #19-003574-0003


As the historical agency for Maryland, the State Archives is the central depository for government records of permanent value.  Records date from the founding of the Maryland Colony in 1634 to the present day.  The State Archives identifies, appraises, acquires, describes, preserves, and makes physically and electronically available (in a secure and dynamic environment) the permanent records of Maryland’s past, while providing reliable current information to citizens and public officials for the better administration of Maryland government and understanding of Maryland history.  The Archives describes Maryland state, county, and municipal government agencies, and their origin, functions, structure, personnel, historical evolution, reports, and other aspects of Maryland and its history; and encourages the study of Maryland government and history.  The agency also serves as the custodian of the state's fine art collections.




Maryland State Archives

350 Rowe Boulevard

Annapolis, MD 21401

Main Purpose of Job

This position assists with collection development by appraising Maryland State, county, and local government agency records to identify, describe, and transfer to the Archives records deemed to have permanent value. The position performs outreach to state and local governments, independent agencies and other applicable entities. This position trains individuals in records management issues and assists with the creation and review of records retention schedules and other records documentation. This position also improves the organization, description, and accessibility of records already in Archives custody. This position assists the public with access to Archives records. This job is vital to the Archives' mission to acquire, describe, preserve and make available permanent Maryland records.


·         Train government employees and the public on records and records management. 

·         Develop guidance material dealing with records and records management. 

·         Perform active outreach to government agencies, including in-person meetings, phone conversations, and public speaking events.

·         Provide reference services by assisting public officials and the public with accessing records. 

·         Represent the Archives on external groups dealing with records.

·         Appraise records for their permanent value. 

·         Review record documentation including record retention schedules and inventories in order to recommend revisions to ensure records are adequately described and retained. 

·         Ingest, inventory, and describe paper and digital records 

·         Improve the Archives' record holdings by reviewing and improving how records are stored, described, and accessed. 

·         Perform other duties within the Archival classification as assigned, including but not limited to providing reference assistance to the public and government agencies.

·         Assist with records projects, including processing and digitization. 

·         Suggest improvements to policy, procedures and workflows.

·         Work up to 10 Saturdays annually in our Public Research Room, as needed.


Education:   A Bachelor’s degree from an accredited college or university.

Experience: Three years of professional archival experience.


1. A Master's degree in Archival Science from an accredited college or university or its equivalent may be substituted for one year of the required experience.

2. Applicants may substitute additional experience in professional archival work with public records on a year-for-year-basis for the required education.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Archivist classifications or Archivist specialty codes in the Library and Archives field of work on a year-for-year basis for the required education.


·         Ability to communicate effectively in writing and speaking

·         Archival experience with digital records

·         Ability to balance a variety of contemporaneous projects

·         Ability to self direct and work independently without close supervision

·         Ability to work cooperatively with a variety of people


·         Experience in overseeing digitization projects, including project design and oversight and a basic understanding of scanning specifications and metadata.


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.


The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.



For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation credential service must accompany the application. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after the closing date.

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.