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COMMITMENT RECORDS SPECIALIST, LEAD

Pre-Trial Lead

Recruitment #19-003671-0003

Introduction

This position is limited to permanent and contractual Department of Public Safety and Correctional Services employees only.

GRADE

12

LOCATION OF POSITION

Baltimore Central Booking & Intake Center

300 E. Madison St Baltimore, MD 21202

Main Purpose of Job

Reviews verifies and interprets information in order to make determinations and resolve problems involving the calculation of adult inmate prison sentences in accordance with State laws and the regulation and policies of the Department of Public Safety and Correctional Services.

POSITION DUTIES

Assigns, reviews and approves the work of lower-level Commitment Records Specialists;

Trains lower-level Commitment Records Specialists in the appropriate application of laws, regulations, policies and procedures to the calculation of inmate sentences and the maintenance of commitment records and files;

Creates and maintains manual and electronic data-based commitment records and files on prison inmates using information from court orders, local detention center records and other official criminal confinement records;

Adjusts the calculations of time that inmates must serve through the application of various credits such as those given for good conduct, industrial assignments, educational assignments, special project and housing participation as well as discretionary street-time credits awarded by the Maryland Parole Commission;

Researches the commitment records procedure manual, COMAR, the Annotated Code and State appellate decisions to identify and follow the appropriate procedures for documenting and calculating inmate sentences and maintaining the commitment records files;

Accesses criminal records and information using various online State and national offender systems in calculating inmate sentences;

Posts inmate records to reflect diminution of time credits earned or revoked as well as additional sentences ordered by courts;

Prepares written summaries of inmates’ time credits earned to assist department attorneys assigned to civil actions alleging miscalculation of release dates;

Explains to interested individuals such as judges, attorneys, parole officers, co-workers, and inmates and their families, the calculation of inmate prison sentences and inmate release dates;

Prepares paperwork that accompanies inmates who must go to court indicating the original length of their sentence, diminutions of the sentence and the rationale, additional sentences and their release date;

Prepares and reviews forms and letters notifying other jurisdictions, State officials, families of victims and others of the planned time and place of an inmate’s release;

Receives ongoing training regarding changes in laws, regulations, policies, and court orders that affect the calculation of inmate sentences and the maintenance of commitment records;

May prepare reports or correspondence for the signature of the Warden or Assistant Warden pertaining to the calculation of inmate sentences or the release of specific inmates;

Performs other related duties.

MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience in reviewing, verifying, and interpreting information in order to make determinations and resolve problems involving the calculation of prison sentences in accordance with applicable laws, and the regulations and policies of the Department of Public Safety and Correctional Services.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following desired qualification(s). Include clear and specific information on your application regarding your qualifications. 

  • 1 or more years of experience accurately processing and interpreting information and resolves problems involving pretrial detainees commitment files
  • 1 or more years of experience accurately preparing pretrial detainees for release. (jurisdiction releases, extradition release)

LIMITATIONS ON SELECTION

This position is limited to permanent and contractual Department of Public Safety and Correctional Services employees only.

SPECIAL REQUIREMENTS

Employees in this classification are subject to call-in 24 hours a day and may be required to provide the employing agency with a telephone number where the employee can be reached.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Resumes will not be accepted in lieu of a completed application.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.