COMMITMENT RECORDS SPECIALIST SUPERVISOR

This position is limited to permanent and contractual Department of Public Safety and Correctional Services employees only.

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Department of Public Safety & Correctional Services, Central Records Office

300 East Madison St, Baltimore, MD 21202

The main purpose of this position is to supervise the daily operations of the Central Records Department as it relates to processing releases, new intake, and verifying detainees/inmates term of confinement based on court orders and other legal documents in accordance with State Laws and the relations and policies of the Department of Public Safety and Correctional Services. Employees in this classification supervise lower-level Commitment Records Specialist subordinates. Employees are subject to call in 24 hours a day.

Plans, coordinates, and supervises the work of lower-level Commitment Records Specialist positions;

Trains lower-level Commitment Records Specialists in the appropriate application of laws, regulations, policies, and procedures to the calculation of inmate prison sentences and the maintenance of commitment records and files;

Develops, recommends, and implements modifications of commitment records operations and procedures to improve efficiency;

Establishes work priorities and deadlines to meet agency requirements;

Compiles statistical and other reports for administrative review;

Creates and maintains manual and electronic data-based commitment records and files on prison inmates using information from court orders, local detention center records and other official criminal confinement records;

Adjusts the calculations of time that inmates must serve through the application of various credits such as those given for good conduct, industrial assignments, educational assignments, special project and housing participation as well as discretionary street-time credits awarded by the Maryland Parole Commission;

Researches the commitment records procedure manual, COMAR, the Annotated Code and State appellate decisions to identify and follow the appropriate procedures for documenting and calculating inmate sentences and maintaining the commitment records files;

Accesses criminal records and information using various online State and national offender systems in calculating inmate sentences;

Posts inmate records to reflect diminution of time credits earned or revoked as well as additional sentences ordered by courts;

Prepares written summaries of inmates’ time credits to assist department attorneys assigned to civil actions alleging miscalculation of release dates;

Explains to interested individuals such as judges, attorneys, parole officers, co-workers, and inmates and their families, the calculation of inmate prison sentences and inmate release dates;

Prepares paperwork that accompanies inmates who must go to court indicating the original length of their sentence, diminutions of the sentence and the rationale, additional sentences and their release date;

Reviews and prepares forms and letters notifying other jurisdictions, State officials, families of victims and others of the planned time and place of an inmate’s release;

Receives ongoing training regarding changes in laws, regulations, policies, and court orders that affect the calculation of inmate sentences and the maintenance of commitment records;

Prepares reports or correspondence for the signature of the Warden or Assistant Warden pertaining to the calculation of inmate sentences or the release of specific inmates;

May be required to sign Mandatory Release Certificates and Expiration of Sentence Certificates to officially confirm and document release dates and release of inmates from correctional facilities;

May be required to appear in court to explain under oath how prison sentences have been calculated;

Performs other related duties.

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of experience in reviewing, verifying, and interpreting information in order to make determinations and resolve problems involving the calculation of prison sentences in accordance with applicable laws, and the regulations and policies of the Department of Public Safety and Correctional Services. One year of this experience must be in leading the work of Commitment Records staff.

Preference will be given to applicants who possess the following desired qualification(s). Include clear and specific information on your application regarding your qualifications. 

• 3 or more years of experience in reviewing, verifying and interpreting information in order to make determinations and resolve problems involving the releasing of pretrial detainees. 
• 1 or more years experience in accurately verifying release commitment packets for release.

This position is limited to permanent and contractual Department of Public Safety and Correctional Services employees only.

NOT APPLICABLE.

Employees in this classification are subject to call-in 24 hours a day and may be required to provide the employing agency with a telephone number where the employee can be reached.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Resumes will not be accepted in lieu of a completed application.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

 

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Room 608, Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.