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FISCAL ACCOUNTS CLERK MANAGER

Recruitment #19-004521-0001

Introduction

This position is limited to current employees of the Maryland Department of Agriculture only.

GRADE

14

LOCATION OF POSITION

MDA Headquarters

50 Harry S. Truman Parkway, Annapolis, MD 21401

POSITION DUTIES

This position is to coordinate, review, reconcile, administer, and manage all phases of an intricate and complex fiscal/clerical work operation which includes sections dealing with Payroll, Accounts Payable, Accounts Receivable, Accounting Adjustments, General ledger reconciliation, Corporate credit card and Auditing. Responds to inquiries from agency fiscal staff, agency management, vendors and the general public related to the status of financial records. This position directs the preparation of trial balances, periodic and special reports for use by management and for inclusion in fiscal year close-out. Functions as the travel coordinator for the Department, approving and releasing payrolls to authorize payment from Central Payroll.

Updates and maintains accounting journal entries, ledgers and other records detailing financial business transactions (e.g. disbursements, expense vouchers, receipts, and accounts payable). Reviews and release transactions keyed in FMIS.

Review and approve all invoices, MDA's accounts Receivables invoices for accuracy and releasing it to FMIS (RSTAR).

Submits delinquent invoices to the central collection unit for collection.

Uses Workday for payroll.

Plans, coordinates and direct para-professionals and fiscal clerk staff and review work flow to balance among subordinates.

Knowledgeable in all area of travel and provides answers to departmental personnel concerning guidelines and procedures for State travel.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience supervising the review, verification, recording, adjusting and balancing of financial transactions.

Notes:

1. Additional experience calculating and recording financial, statistical or other numerical data may be substituted on a year for-year basis for the required high school education.

2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

1 year of experience using FMIS.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. 

BENEFITS

FURTHER INSTRUCTIONS

Resumes will NOT be accepted in lieu of completing the online or paper application.

Online applications are STRONGLY preferred, however paper applications will be accepted from candidates who may not have internet access.  All paper applications must be received by 4:30 PM on the closing date, no exceptions.  (Postmarks not accepted.)  

If you are submitting additional information, such as transcripts, the preferred method is to upload them online with your application.  If you are unable to upload, you may mail, hand-deliver or fax (HR Fax # 443-602-9831).  Mailing Address: Maryland Department of Agriculture, Human Resource Office, Room 304, 50 Harry S. Truman Parkway, Annapolis, MD  21401.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION.

For questions concerning this recruitment, please contact: Hazel Day at 410-841-5840 or hazel.day@maryland.gov

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.

TTY Users: call via Maryland Relay