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FISCAL ACCOUNTS TECHNICIAN II- Contractual

Accounts Payable

Recruitment #19-004523-0001

Introduction

This is a full-time contractual position with the Maryland Department of Human Services, Budget and Finance Office.

GRADE

11

LOCATION OF POSITION

Department of Human Services

Budget and Finance Office

311 W. Saratoga Street

Baltimore MD 21201

Main Purpose of Job

This position processes various types of invoices including but not limited to direct pay voucher, payments against purchase orders and interdepartmental payments. This position may audit and process employee, board member and volunteer travel advance and expense vouchers. This position may prepare salary advance or travel advance checks. This position ensures that all invoices and travel vouchers received are processed accurately and in a timely manner. This position may also be responsible for the reconciliation of the working fund. This classification may be responsible for ensuring bank deposits and accruals are accurate and made in a timely manner.

POSITION DUTIES

Verifies data on requests for payment is accurate and the payment has not been previously made. Invoices/Interagency transfers are coded correctly charging the proper purchase order or blanket purchase order if applicable, as well as the proper PCA, agency object and Fiscal Year, and entered into the FMIS system appropriately. Requests must contain the proper authorized signature and/or receiving report. Timely completion of invoices to ensure compliance with State mandated processing guidelines. Develops and implements Excel spreadsheets as necessary containing current accounting information concerning a particular type of payment. Performs secondary review of advance requests, expense vouchers, deposits, invoices and check issuances to ensure accuracy of information. Responsible for developing, calculating, monitoring and end enduring the Agency funds are accrued and paid in accordance with agency policies and procedures. Maintains adequate documentation supporting all accrued expenditures and related payments. Audits and reviews individuals’ expense accounts in accordance with State and DHS guidelines.  Reconciles the detail working fund composition that tracks receivables with travel advances. Ensures that individuals timely submit completed expense accounts after traveling to settle advances, and notifies management of any situations where additional efforts may be necessary for compliance.   

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.

Notes:

1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.

2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  It is important that you report all related education and experience that is relevant to this recruitment qualifications. All information concerning your qualifications, including a copy of your diploma or transcripts must be provided if selected for an interview.  We will not consider information submitted after this date.  

Successful candidates will be placed on the employment (eligible) list. The resulting list may be used for future vacancies with this agency or other state agencies.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.  As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a temporary/contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year. 

FURTHER INSTRUCTIONS

Applicants who meet the minimum qualifications will be evaluated.  If selected for an interview, you will be required to provide an official transcript.  For all foreign education obtained outside the U. S. you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service if selected for an interview.  

Online applications are highly recommended, however the paper application may be submitted to the Department of Human Services, 311 W. Saratoga Street, Attn: D. Greene, Baltimore, MD 21201.  The paper application must be received  by 5:00 p.m. on the closing date for this recruitment, no postmarks will be accepted.  Information received after the closing date will not be considered.  Application inquiries may be directed to 410-767-7414.      

TTY  Users: call via Maryland Relay We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.