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Recruitment #19-004523-0011


This recruitment is being conducted to fill a vacancy for the St. Mary's County Department of Social Services in Leonardtown, Maryland.

Leonardtown is located in Southern Maryland, about 55 miles south/southeast of Washington, DC and 85 miles south of Baltimore.




St. Mary's County Department of Social Services

Finance Unit

23110 Leonard Hall Drive

Leonardtown MD 20650


This position processes various types of invoices, including but not limited to direct pay vouchers, payments against purchase orders and interdepartmental payments for various vendors utilizing the following systems; CHESSIE, Financial Management Information System (FMIS) and the Automated Financial System (AFS); may assist with auditing and processing employee, board member and volunteer travel advance and expense vouchers; ensures timely payment processing, proper recording and assigning of accounting codes of all invoices and travel vouchers received including Emergency Assistance (EA) payments reconciles and reports Local agency's monthly working funds; ensures bank deposits and accruals are accurate and made in a timely manner.

This position codes and processes invoice/payments in CHESSIE, FMIS and AFS, ensuring funds availability as well as accuracy of transactions submitted and processed; processes accounts payable and vendor payments; assures payments are processed in a timely manner; assures internal control on deposit processing for the agency bank accounts; compiles data specific to spending trends, purchase order activity, and availability of funds; develops internal reporting (spreadsheets) to reflect trends data for the Finance Officer and/or the program administrators; advises the Finance Supervisor or Officer of any occurrences, irregularities or other potential problems that might affect the unit or agency operations; examines, calculates and posts expenditures and receipts to Excel Account Ledgers and MS Money Finance accounting systems; reconciles all five different systems (MD CHESSIE, FMIS, AFS, CARES and MS Money) to be used for the end of the month processing.

This position performs research of fiscal transactions for reporting to and by the Finance Officer and/ or the Assistant Director for Administration; traces and resolves discrepancies; adheres to the Agency's Security of Checks procedures. This position must know and type pertinent information for check processing to be accurate on the Year End Close (YEC) and be knowledgeable of DHS/State of Maryland accounting and administrative policies and procedures affecting the accrual process.

This position develops, calculates, monitors and ensures that Agency funds are accrued and paid in accordance with agency policies and procedures; maintains adequate documentation supporting all accrued expenditures and related payments, by means of an Excel spreadsheet; tracks accrued expenditures, liquidations and accuracy of accrual balances for review by DHS Program and Finance staff as well as legislative and internal auditors; maintains ledger for State Administration (Working funds) and provides monthly reporting to Finance Officer; develops and implements Excel spreadsheets, enters and updates payment information on program fund tracking pages and MS Money for budget balances and voucher tracking. Inputs expenditures into MS Money, including WRR, Child Welfare, Adult Services and non-allocated payments, to capture records of payments to clients, vendors and for voucher tracking purposes as necessary which contain current accounting information concerning a payment; maintains/examines entries for accuracy of voucher numbers, client and vendor information, amount and the status of the payment on MS Excel fund tracking pages; creates and maintains spreadsheets that must include instructions to facilitate processing of invoices in the absence of the incumbent; prepares and maintains spreadsheets to set-up and monitor Year End Close (YEC) accruals and their disbursement; and maintains and updates spreadsheet of CARES 162 and 209 Report monthly reconciliations with monthly customer payments and recoupments.

This position reconciles data within MD CHESSIE and FMIS, specific to Independent Living stipends and child account disbursements; maintains cash register receipts for four agency bank accounts to assist with month end close out; reconciles daily activity with cumulative balances and monitors the fund balance to ensure availability of funds for future disbursements; maintains/reconciles accurate data in the Adult Foster Care payment book by entering, posting, and updating cases by account codes as additional invoices are received and processed; and researches payables and receivables to assist with Social Security client audits for Representative Payee Reports. This position prepares deposits of daily receipts for all bank accounts, including child support. Involves totaling all checks and monies received to balance to the totals on the Summary of Daily Receipts; scans checks for deposit into the appropriate bank merchant system; and provides final verification of all deposits and batch totals to ensure accuracy.

This position performs internal gift card audits; enters and sets up new account codes in the AFS Chart of Accounts; conducts special projects requested by Agency or DHS Budget and Finance as needed; participates in educational workshops and seminars relative to duties of position; participates in unit and agency meetings; attends and actively participates in at least one Departmental Committee; and is responsible for emergency shelter duty or essential coverage assignments as required by DHS.


EDUCATION: Graduation from an accredited high school or possession of a high school equivalency certificate.

EXPERIENCE: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.


1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.

2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.


Working knowledge of FMIS (Financial Management Information System)

Working knowledge of RSTARS (Relational Statewide Accounting and Reporting System)

Working knowledge of ADPICS(Advanced Purchasing and Inventory System)

Familiarity with State/Governmental Accounting

Familiarity with State/Federal Year End Closeout

Familiarity with State Required Reporting and Budgeting

Familiarity with Grant Accounting and Reporting




Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. 

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.


The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. 

You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.  

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire. 



The online application process is STRONGLY preferred.  If you are unable to apply online, you may mail a paper application and supplemental questionnaire to, Department of Human Services, Examination Services Unit, 311 W. Saratoga Street, Room 134, Baltimore, Maryland 21201. All mailed documents must include the applicant's name and the job number and must be received by 5 P.M on the closing date.  Resumes will NOT be accepted in lieu of completing the application.   

Please upload any requested supporting documentation. Resumes are not required. If you are unable to upload, please fax the requested information to 410-333-0882. 

Only additional materials that are requested will be accepted for this recruitment. If you have any questions concerning the recruitment process for this position, please call 410-767-7414.  TTY Users: call via Maryland Relay.    

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or  

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.   

People with disabilities and bilingual applicants are encouraged to apply.  

We thank our Veterans for their service to our country and encourage them to apply.