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FISCAL SERVICES ADMINISTRATOR II

Director of Finance for ITCD

Recruitment #19-004529-0001

Introduction

This is a MANAGEMENT SERVICES position with the Department of Public Safety and Correctional Services. The incumbent serves at the pleasure of the appointing authority.

GRADE

19

LOCATION OF POSITION

Department of Public Safety & Correctional Services

Information Technology and Communications Division

6776 Reisterstown Road

Baltimore, Maryland 21215

Main Purpose of Job

This position provides technical and professional guidance on a daily basis to the Chief and Deputy Chief Financial Officers, Director of Budget, Chief Information Officer, and staff and has direct responsibility for fiscal operations of the Information Technology and Communications Division (ITCD).

POSITION DUTIES

Budget Management

Prepare the agency’s annual request, consisting of breakdowns of each expenditure object, projection of anticipated revenue and other supporting schedules required by the Department of Budget and Management (DBM). Explain and defend requests to the DPSCS Office of the Secretary Budget Management Unit.

 

Prepare, in conjunction with agency program managers, the requests for adjustments to CSB, unfunded requests and deficiency requests when needed. Quantifies the fiscal impact of each of these within the context of the base budget.

 

Assists in the preparation of Information Technology Project Requests (ITPR).

 

Prepare and analyze periodic budget projections to provide a basis for recommendations to management to prevent potential budgetary problems and plan spending in a manner which optimally utilizes resources to attain agency’s goals.

 

Review sufficiency of all non-general fund appropriations and prepare amendment when appropriate.

 

Accounting Management

Approves funding availability for purchases and obtains approval for invoice payments

Responsible for management of over $7 million in cash receipts and receivables

Reviews accounting records to ensure the propriety of accounting entries.  Develops systems to facilitate the proper processing of transactions in accordance with the State of Maryland General Accounting Procedures and the Department of Public Safety and Correctional Services Financial Operations Manual.

Oversees the annual year end closeout process.  

Assists in policy and procedure development as needed.  

Supervision

Manages fiscal employees in the unit to include development, training, time and leave reporting, and evaluation.

MINIMUM QUALIFICATIONS

Education: A bachelor’s degree in accounting or finance from an accredited college or university.

Experience: Eight years of experience in budgeting, accounting and auditing to include five years at a supervisory or management level.

  

Note:

A CPA can substitute for one year of required experience.

DESIRED OR PREFERRED QUALIFICATIONS

The following qualifications are preferred, not required:

·         A masters degree in accounting or finance from an accredited college or university.

·         Ten years of experience in budgeting, accounting, auditing, grant administration and revenue generated services, five years at a supervisory or management level.

·         Experience managing a fixed asset control account to ensure all purchasing expenditures have been reconciled in accordance with the Department of General Services. (If applicable, this information must be included with your employment job duties).

·         Experience with State Financial Management Systems such as the Financial Management Information System (FMIS), Relational Statewide Accounting and Reporting System (RSTARS) and Advanced Purchasing and Inventory System (ADPICS). (If applicable, this information must be included with your employment job duties).

·         Experience in supervising accounts receivable and cash management control over information technology services and products.

EXAMINATION PROCESS

All persons who meet the minimum qualifications will be approved on the certification list and will be placed on the employment (eligible) list for at least one year. Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after the above closing date.

BENEFITS

FURTHER INSTRUCTIONS

To submit your qualifying documents; the preferred method is to upload them using the "other" tab on the online application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). We will not consider information submitted after the closing date of this announcement.

Resumes will NOT be accepted in lieu of completing the online or paper application.

Online applications are STRONGLY recommended; if you do not have internet access, please mail your application by the closing date to:

 

Department of Public Safety and Correctional Services

Human Resources Services Division - Recruitment & Examination

Recruitment # - 19-004529-0001

300 E. Joppa Road, Suite 1000

Towson, Maryland 21286

For more information, please call 410-339-4210

 

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

 

TTY Users: call via Maryland Relay

 

We thank our Veterans for their service to our country, and encourage them to apply.