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FISCAL SERVICES ADMINISTRATOR V

Recruitment #19-004532-0003

Introduction

The Department of Labor, Licensing and Regulation (DLLR), Division of Unemployment Insurance is accepting applications from qualified candidates for the position of Fiscal Services Administrator V. This recruitment will be used to fill current and future vacancies. All candidates must meet the minimum qualifications during the time apply. The resulting eligible list will be maintained for one year after the closing date of the announcement.

GRADE

22

LOCATION OF POSITION

1100 N. Eutaw Street, Baltimore, Maryland 21201

Main Purpose of Job

This position reports directly to the Contributions Director for the Division of Unemployment Insurance (DUI). The main purpose of th is position is to manage the accounting operations related to the Unemployment Insurance Trust Fund. This position ensures efficient resource management and quality customer service within the Accounting & Fund Management Section, which is comprised of four units: Accounts Receivable and Audit; Reimbursable Accounting; Cashier Unit; and Financial & Management Accounting.

POSITION DUTIES

-(1) Manages the units within the Accounting and Fund Management Section: -Accounts Receivable Unit - This unit performs the accounting function for employer accounts by processing quarterly contribution reports, processing payments by several different payment methods, processing refunds and wage corrections, and balancing and accounting for all financial transactions processed through the tax accounting system. -Reimbursable Employer Accounting Unit - This unit performs the accounting and collection function for non-profit and governmental employers that have elected to self-insure in order to provide unemployment coverage, and obtains collateral from reimbursable employers and maintains for both sufficiency and expiration. The unit also handles billing for combined interstate wage claims and the charging of Maryland employers for out of state benefit charges. -Cashiering Unit -This unit maintains the accounting records for benefit payment transactions, handles deposits for tax remittances mailed directly to the Department, handles the child support intercept program, performs functions necessary to draw down funds from the U.S. Treasury for the payment of unemployment benefits, and compiles data needed for preparation of financial reports. -Financial and Management Accounting Unit - This unit is responsible for the maintenance of the general ledger and cash accounting for miscellaneous federal benefit programs, performing the bank reconciliation for the UI checking accounts, and preparing annual financial statements for the General Accounting Division for the State of Maryland in accordance with GASB requirements. The unit also provides legislative auditors, independent auditors, and USDOL auditors with financial records in the performance of their audits of the Department.

-(2) Responsible for the annual preparation of the cash management reports to the Maryland State Treasurer's Office.

-(3) Responsible for the preparation of monthly and quarterly Employment & Training Administration (ETA) reports required by USDOL

-(4) Responsible for withholding Federal and State Income Tax from unemployment insurance benefits, making timely deposits, and the annual reporting for both Federal and State and reconciling all deductions made to deposits.

-(5) Serves as Agency contact person with banks providing services for disbursement of unemployment insurance checks and depositing of unemployment contributions through a lockbox.

-(6) Responsible for monitoring and maintaining the operating system parameters and making adjustments to support and resolve technical problems and issues including system performance.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree in Accounting, Finance or a related field from an accredited college or university.

Experience: Five years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles. Two years of the required experience must have involved overseeing and coordinating the operations of a unit or units, and the supervision of accountants and fiscal support staff.

Applications that meet the minimum and selective qualifications will be referred to the hiring manager for interview selection. Units will select those candidates most closely demonstrating the qualifications for interview.

SELECTIVE QUALIFICATIONS

Please read the job announcement in its entirety before applying for this recruitment, Applications must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire.  

Certified Public Accountant (CPA), Master's Degree in Accounting, Finance or Business.

DESIRED OR PREFERRED QUALIFICATIONS

-Knowledge of Maryland and Federal Unemployment Insurance law, policies and procedures.

-Experience preparing annual financial statements and cash management reports.

-Experience preparing program financial and performance reports.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (DLLR/DUI) to determine whether any monies are owed to DLLR/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. 

EXAMINATION PROCESS

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION/EXAMINATION PROCESS.

All information concerning the qualification, including any required documentation (diploma, transcripts, certificate, etc) must be submitted and received by the closing date. Information submitted after this date will not be considered.

***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit. 

BENEFITS

FURTHER INSTRUCTIONS

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status. 

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, You may contact Chevelle Wise 410-230-6293 or submit via email to chevelle.wise@maryland.gov or deliver in person.  Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

DLLR Office of Human Resources
Attn: 19-004532-0003 (Fiscal Services Administrator V) CW

1100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201

The MD State Application Form can be found online

Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.