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ACCOUNTANT SUPERVISOR II

MD CHESSIE FISCAL UNIT MANAGER

Recruitment #19-004552-0004

Introduction

THIS POSITION IS LIMITED TO CURRENT DEPARTMENT OF HUMAN SERVICES, OFFICE OF BUDGET AND FINANCE EMPLOYEES ONLY.

GRADE

18

LOCATION OF POSITION

Department of Human Services

Office of Budget and Finance

311 W. Saratoga Street

Baltimore, MD  21201-3500

Main Purpose of Job

This position serves as the Manager of the Maryland Children's Electronic Social Services Information and Exchange (MD CHESSIE) Fiscal Unit within the Office of Budget and Finance, Division of Accounting Operations (AOD) for the Department of Human Services (DHS). The incumbent in this position directs, plans, schedules, and administers the fiscal operations of MD CHESSIE system; and works with and for State control agencies - Department of Budget Management (DBM) and General Accounting Division (GAD) to fully utilize the Financial Management Information System (FMIS). This includes responsibility for monitoring the Local Department of Social Services fiscal operations related to MD CHESSIE processing to ensure compliance with local, state, and federal requirements. This position is also responsible for the bank reconciliation of the Department's working fund account with an impressed balance of $50,500, as well as the fiscal oversight of the DHS, Family Investment Administration (FIA), Bureau of Long Term Care (BLTC) Medical Assistance revenue generating contracts. In addition, this position is also responsible for the billing, collection efforts and dispute resolution with county school systems.

POSITION DUTIES

Manages timely processing of MD CHESSIE to FMIS bi-monthly vendor and payment interface files; analyzes and interprets interface errors, and prepares and authorizes batch corrections and/or adjusting entries; approves all payment batches in FMIS and transmits batches to the Comptrollers GAD; ensures all interface files are processed within the Department's mandated payment processing schedule for timely check issuances to providers. Reviews and authorizes all stop payment and forgery requests submitted by Central staff and LDSS Finance Offices; reconciles stop payment recoveries and check cancellations in the Stateside accounting system; advises LDSS Finance Officers on the proper actions to resolve third party check cashing reimbursement requests and works with the Comptroller's Office to resolve same; prepares and approves submission of outstanding check cancellations to the Comptroller's Office; advises Central Accounts Payable Manager and LDSS Finance Officer when provider check re-issuances are warranted; authorizes all FMIS vendor addition and change forms and submits to the Comptroller, GAD. Utilizes expert knowledge of accounting theory, principles, and practices to monitor and analyze the recording of the Department's expenditures, attainment and obligations; prepares monthly journal entries to adjust, correct, and allocate costs, and record year-end close entries; insures the timely recording of financial data required for financial reporting, and adherence to state and federal reporting deadlines; functions as a liaison to the State Comptroller Pre-Audit and Banking Services Offices concerning the processing of MD CHESSIE payment related items. Prepares and submits the monthly Group Home Provider Payment Liability Offset report to the Executive Director of the Department's Social Services Administration. The report is critical as it is relied upon by SSA to flag providers for non-compliance with contractual requirements that may result in (1) suspension of placements, (2) termination of placements, (3) non-renewal of contract, (4) termination of contract for convenience or (5) termination of contract for default. At fiscal year end, calculate, prepare, and authorize the accrual of MD CHESSIE Account Receivable and 'CHESS' balances in accordance with the Department and Comptroller closing policy and procedures; and performs other related duties as assigned.

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing.

Experience: Five years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles to include three years performing advanced duties in the areas of cost accounting, systems accounting, federal fund accounting, or bond and loan accounting.

Notes:

1. Candidates may substitute a Bachelor’s degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing, for the required education.

2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.

3. Possession of a certificate as a Certified Public Accountant or Master's degree in accounting from an accredited college or university may be substituted for one year of the required general accounting experience.

4. Applicants may substitute one year of professional auditing experience for one year of the required general experience.

5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes in the Accounting field of work on a year-for-year basis for the required experience and education.

LIMITATIONS ON SELECTION

THIS POSITION IS LIMITED TO CURRENT DEPARTMENT OF HUMAN SERVICES, OFFICE OF BUDGET AND FINANCE EMPLOYEES ONLY.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position.  You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.  

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to, Department of Human Services, Examination Services Unit, 311 W. Saratoga Street, Room 135, Baltimore, Maryland 21201.

All mailed documents must include the applicant's name and the job number and must be received by 5 P.M. on the closing date. Resumes will NOT be accepted in lieu of completing the application.

If additional information is required, the preferred method is to upload. If unable to upload, please fax requested information only to 410-333-0882. Only additional materials that are required will be accepted for this recruitment.

All additional information must be received by the closing date and time. If you have any questions concerning the recruitment process for this position, please call 410-767-7414. 

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.People with disabilities and bilingual applicants are encouraged to apply. We thank our Veterans for their service to our country, and encourage them to apply. 

TTY Users: call via Maryland Relay