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HR SPECIALIST TRAINEE

Recruitment #19-004913-0002

Introduction

This is a position specific recruitment for the Maryland Department of the Environment.  This recruitment will be used to fill current and future vacancies for this position/function only.  The resulting cert list will be maintained for one year.  Persons interested in future vacancies within this classification must re-apply.  

Please note that contractual positions do not offer the same State benefits as permanent positions. 

GRADE

13

LOCATION OF POSITION

Maryland Department of the Environment

Operational Services Administration/Office of Human Resources

1800 Washington Blvd., Baltimore MD  21230

Main Purpose of Job

This position is responsible for assisting with the administration of the day-to-day operations of human resources functions and duties.  The position will learn to perform a variety of tasks governing a broad range of general personnel activities according to State procedures, guidelines and instructions set forth by the State Personnel and Pensions Article, COMAR, as well as the Office of Personnel Services and Benefits.  This position will analyze and interpret human resources related laws, regulations, policies and procedures in order to effectively communicate to MDE employees and senior HR staff.  The position will also be responsible for performing a variety of tasks in the Workday and JobAps systems.  The incumbent will be expected to work Monday thru Friday 8:30 to 5:00. 

The incumbent of this position is responsible for assisting HR Professionals in the areas of HR management to include: Recruitment and Examination; Classification and Compensation and Employee Services.

MINIMUM QUALIFICATIONS

Education: A bachelor’s degree from an accredited college or university.

Experience: None. 

Notes:        

1. Professional HR management work in the areas of recruitment,  classification, salary administration, employee relations, test development and validation or as a generalist may be substituted on a year-for-year basis for up to four years of the required education.

2. Paraprofessional personnel work experience may be substituted on a year-for-year basis for up to four years of the required education.  Paraprofessional personnel work is defined as work involving the application of public sector personnel procedures, policies, rules and regulations to specific employment actions.  Appropriate paraprofessional personnel experience includes responsibility for activities such as: preparing and maintaining employment records, calculating salaries, applying personnel-related rules and policies, preparing personnel-related reports, conducting employee orientation and counseling employees regarding benefits and obligations and responding to inquiries concerning employment actions.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in human resources management classification or human resources management specialty codes in the human resources management field of work on a year-for-year basis for the required education.  

DESIRED OR PREFERRED QUALIFICATIONS

It is preferred that the selected candidate has the following:

  • Experience or knowledge using human resources software such as Workday; 
  • Experience or knowledge using an Applicant Tracking system such as JobAps;
  • Experience or knowledge of personnel management functions (recruitment & examination, classification and compensation, etc.);
  • Experience using Microsoft Office Suite Word or Excel to create documents and spreadsheets;
  • Must possess strong interpersonal skills;
  • Must be able to prioritize and plan work activities as to use time efficiently;
  • Must be dependable, able to follow instructions and respond to management and senior HR staff direction.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1. Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Department of Budget and Management within six months from the time of appointment to the position.  Employees are also required to obtain recertification every six months thereafter.  

2. Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the minimum /selective/preferred qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Applicants that meet the qualifications will be referred to the hiring unit for consideration of an interview/selection.  Only those candidates that demonstrate, in their applications, the required qualifications will be deemed qualified and referred.  

EXAMINATION PROCESS

Your application is part of the examination process.  The assessment will be a rating of your education, training and experience related to the requirements of this position.  Therefore, it is important that you provide complete and accurate educational and employment information on your application.  Successful candidates will be ranked as Best Qualified and placed on the cert list for at least one year. This list will be used by the hiring agency to select employees. 

Education credentials and experience verification will be completed by the Appointing Authority.  If you are scheduled to complete an education or licensing requirement within six months of the examination, you may participate in the examination process, if one is required.  Please note that you will be required by the appointing agency to provide proof upon hire of all certifications, licenses, educational and work experiences.

The MD Department of the Environment does not sponsor individuals in the application of the H-1B Visa.  All applicants must be legally authorized to work in the United States under the Immigration and Reform Control Act.  You must be legally authorized and possess any necessary documents under this Act in order to be hired in the position for which you apply.  For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.  As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. Resumes will not be accepted in lieu of completing the state application. If you are unable to apply online or encounter difficulty attaching required or optional documentation you may submit a paper application, required documentation, transcripts and addendums via fax 410-537-3966, email: tammy.lewis@maryland.gov or mail to:

Tammy Lewis 

Office of Human Resources

Recruitment and Examination Division

Reference Number:19-004913-0002

1800 Washington Blvd. Baltimore, MD 21230

(Office) 410-537-3130;

The MD State Application Form can be found online.

PLEASE NOTE: The Maryland Department of the Environment participates in the E-Verify Program.

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.

 As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.