DEPUTY CHIEF, DIVISION OF ADMINISTRATION & PAYROLL

**This recruitment is limited to current employees of the Maryland Department of Health, Office of Human Resources.**

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The main purpose of this position is to provide the full responsibility for guiding agency practices and procedures that result in the accurate compensation of employees and contractual staff.  This position is also responsible for overseeing the input and transmission of bi-weekly hours worked, leave taken, and accrued, overtime, and other leave and work types as provided for and required by various laws, and agreements, including, but not limited to, COMAR Title 17, Fair Labor Standards Act, Family Medical Leave Act, MDH’s Timekeeping and Administrative Procedures Manual, and applicable MOUs with exclusive bargaining representatives. 

This position directly manages the Payroll Managers, HR Data Analyst, and MDH Special Leave Coordinator.  This unit is directly responsible for the submission, correction, and audit of time and attendance data for headquarters, facilities, and health department staff to ensure accurate payroll results.

This position also provides indirect oversight to payroll and timekeeping staff in facilities and other independent MDH locations.  Ordinarily, this work is conducted through the local Operations and/or Fiscal Directors, as well as directly with those at the facilities responsible for the input, review, and approval of local staff time.

The MDH Division of Administration & Payroll must maintain close relationships with the HR offices throughout the agency.  Together these positions work to identify the causes of mistakes and problems in employee pay as they arise.  The incumbent in this position is responsible for using these experiences to develop, disseminate, and train on standard operating procedures and corrective actions that will prevent such mistakes in the future.

This position supports the Chief of the Division of Administration/Payroll and serves as a back-up in the absence of the Chief.

Education: A bachelor’s degree from an accredited college or university.

Experience: Four years of professional HR experience involving recruitment and employment services, classification and compensation, employee relations, test development and validation, job analysis, job evaluation, salary administration, HR program evaluation, or HR policy formulation.

Notes:

1. Professional HR management work in the areas of recruitment and selection, classification, salary administration, employee relations, test development and validation or as a generalist may be substituted on a year-for-year basis for up to four years of the required education.

2. Paraprofessional personnel work experience may be substituted on a year-for-year basis for up to four years of the required education. Paraprofessional personnel work is defined as work involving the application of public sector personnel procedures, policies, rules and regulations to specific employment actions. Appropriate paraprofessional personnel experience includes responsibility for activities such as: preparing and maintaining employment records, calculating salaries, applying personnel-related rules and policies, preparing personnel-related reports, conducting employee orientation and counseling employees regarding benefits and obligations and responding to inquiries concerning employment procedures.

3. Thirty graduate credit hours from an accredited college or university in the fields of HR/personnel administration, business administration, public administration, statistics, tests and measurements, psychology or a related field may be substituted for up to two years of the required experience. 4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in human resources management classifications or human resources management specialty codes in the human resources management field of work on a year-for-year basis for the required experience and education.

Preferred candidates should possess proficiency with Excel and related reporting tools, as well as experience creating reports and analyzing data.  Candidates should also possess experience with Workday reports.

This recruitment is limited to current employees of the Maryland Department of Health, Office of Human Resources.

1. Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Department of Budget and Management within six months from the time of appointment to the position. Employees are also required to obtain recertification every six months thereafter.

2. Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

STATE OF MARYLAND BENEFITS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. 

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.