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ADMINISTRATOR III

Program Specialist

Recruitment #19-006096-0010

Introduction

The Opioid Operational Command Center, under the Maryland Emergency Management Agency, brings together federal, state, and local partners to support prevention, treatment, and enforcement efforts in combating the heroin and opioid crisis in Maryland. Before It’s Too Late is the state’s effort to bring awareness to this epidemic.

NOTE: This position operates within an on-call rotating schedule according to assignment within the State Emergency Operations Center (SEOC) to attend to all emergencies on a statewide 24/7 basis. 

The Maryland Emergency Management Agency (MEMA) is the agency of State Government with primary responsibility and authority for emergency preparedness policy, and for coordinating hazard mitigation, incident response, and disaster recovery.  MEMA works to ensure that all Marylanders engage in preparedness activities and that the entire state is more disaster resilient.  The Response Coordination Branch is a critical part of MEMA’s mission and the successful execution of the Agency’s Center for Preparedness Excellence. 

GRADE

18

LOCATION OF POSITION

100 Community Place, Crownsville, MD 21032

Main Purpose of Job

The Opioid Operational Command Center (OOCC) facilitates collaboration between state and local public health, human services, education, and public safety entities to reduce the harmful impacts of opioid addiction on Maryland communities. This position primarily will be the lead in preparing all essential reports, organizing all stakeholder meetings, conferences, workshops and webinars, as well as provide general clerical/administrative support to the OOCC staff.

POSITION DUTIES

Duties of this position include, but are not limited to:

  • This position is the lead in preparing all reports after compiling data from OOCC staff, stakeholders, and local and state partners
  • Organize a series of multiple stakeholder meetings, conferences, workshops, and webinars in order to effectively ensure collaboration and coordination amongst stakeholders at the local, state, regional, and federal level
  • Provide day-to-day clerical/administrative support functions to the OOCC staff
  • Type and format documents, create and maintain spreadsheets and word documents, proofread reports to verify accuracy
  • Develop charts, graphs, maps, infographics, and other visual resources for OOCC reports and publications
  • Contact and coordinate with partners as needed to facilitate meeting coordination, including but not limited to sending out invitations, keeping track of meetings attendance, setting up speakers, drafting and distributing meeting agenda, setting up conference call lines, and arranging for any needed printed materials
  • Work independently and/or with a team on special and nonrecurring and ongoing projects at the request of OOCC leadership and program staff, which may include: planning and coordinating multiple presentations, disseminating information, and organizing statewide events throughout the year
  • Emergency and disaster response and recovery operations as needed and/or assigned by MEMA Executive Director, Directors, or Consequence Management personnel

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Five years of experience in administrative staff or professional work. One year of this experience must have involved one or more of the following: the supervision of other employees, overseeing and coordinating the general operations of a unit, applying rules and regulations, or exercising responsibility for the development of policies or procedures.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • Experience with corporate and government event planning 
  • Experience designing graphs, charts, graphics and/or creative documents 
  • Demonstrated experience with written communications

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETING THE EMPLOYMENT APPLICATION.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

To submit your qualifying documents; the preferred method is to upload them using the "other" tab on the online application.  We will not consider information submitted after the closing date of this announcement.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

Please do not attach resumes.

Online applications are STRONGLY recommended; if you do not have internet access, please mail your application by the closing date to:

MEMA - HR

ATTN: Kristi Metzger

5401 Rue Saint Lo Drive

Reisterstown, MD 21136

For more information, please call 410-517-3615.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country

TTY Users: call via Maryland Relay