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ADMINISTRATOR V

BARS Coordinator Officer

Recruitment #19-006296-0004

GRADE

20

LOCATION OF POSITION

45 Calvert Street Annapolis, MD 21401

POSITION DUTIES

The Department of Budget and Management (DBM) is recruiting for an Administrator V that will serve as the BARS Coordinator for DBM and is responsible for multiple core functions related to the Budget and Reporting Systems (BARS) within the Office of Budget and Analysis. This position is responsible for directing and coordinating the collection and implementation of non-State Personnel System agency positions and budget data into BARS. This position serves as the statewide Bars Security Officer responsible for managing and maintaining BARS user access controls, updating of agency Chart of Accounts and Object/Item codes in BARS, coordinates and transmits the budget files to Legislative Services and assists in training agencies on BARS applications reports. This position is also responsible for overseeing, directing and coordinating the transmission, printing and delivery of the budget books and Fiscal Digest.  

Other duties include, but are not limited to, approving position actions in Workday and creates agency vacancy reports for distribution to the Office of Budget Analysis staff, coordinating and collection of organizational charts as part of the budget process, tracking and posting of agency testimony during session, and other duties assigned by the Assistant Director or BARS Administrator as needed to ensure the completion of specialized office-wide projects.

This position may require working overtime on evenings and weekends, especially during November, December and January.  

This is a special appointment position that will serve at the pleasure of the appointing authority.

MINIMUM QUALIFICATIONS

Education:    A Bachelor's degree from an accredited college or university.  

Experience:  Five years of experience in administrative staff or professional work. One year of this experience must have involved one or more of the following: the supervision of other employees, overseeing and coordinating the general operations of a unit, applying rules and regulations, or exercising responsibility for the development of policies or procedures.    

Notes:  

1.  Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.  

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.  

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

Two years of experience developing, analyzing and monitoring state budgets and practical application of accounting processes.  

DESIRED OR PREFERRED QUALIFICATIONS

Three years of experience with FMIS.

One year of Workday experience.

Three years of experience using Excel formulas, formatting, charts and creating pivot tables.     

Ability to multi-task and work independently to complete assigned tasks.  

Attention to detail with the ability to reconcile differences between two or more source documents.            

Effective and clear verbal and written communication skills.  

Ability to work well under pressure.  

SPECIAL REQUIREMENTS

This position may be required to work overtime on evenings and weekends, especially during November, December, and January.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.