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AGENCY PROCUREMENT SPECIALIST II

BUSINESS PROGRAM LIAISON

Recruitment #19-006473-0001

Introduction

 

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

State Salary Grade 15

Salary Range: $42,186- $67,144

LOCATION OF POSITION

Baltimore City

Main Purpose of Job

This position is responsible for providing technical assistance in the development, implementation, solicitation and evaluation and awarding of contracts in the procurement section and to provide technical support for the State business programs (Minority, Small Business, Veterans)as the Agency liaison. This position also supports the State Procurement Card activities providing backup to the Agency Administrator.

POSITION DUTIES

Provides assistance for developing solicitations and advising staff in defining requirements of proposed procurements; advises Divisions regarding the appropriate methodology for procuring services, equipment and commodities; interprets laws, policies, and regulations affecting requisitions and purchase order processing; assists Division staff in developing Invitations For Bids (IFB) and specification documents that comply with State Laws and regulations; conducts pre-bid conferences with potential vendors; reviews specification for Request for Proposal, obtains control agency approval, solicits proposals, obtains all required approvals; negotiates and awards contracts; tracks and completes monthly and annual reports reflecting Division purchases and contracts; initiates required changes in FMIS/ADPICS (Financial Management System/Advanced Purchase Inventory Control System.

MINIMUM QUALIFICATIONS

EDUCATION:  A Bachelor’s Degree from an accredited college or university with coursework in Business Administration, Contract Management, Purchasing or closely related field.  

EXPERIENCE: Two (2) years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions.  

NOTES: Contract management or procurement experience may be substituted on a year for year basis for up to four years of the require education. Graduate education may be substituted at the rate of thirty credit hours for each year for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Advanced Microsoft Office Excel & Word experience and/ or Experience with FMIS/ADPICS (Systems)

Experience communicating with various levels of government and internal & external customers       

Knowledge of State and Federal procurement laws, regulations, policies and Corporate Purchasing Cards (CPC)        

Experience with State business programs

LIMITATIONS ON SELECTION

Proof of eligibility to work in compliance with the Immigration Reform and Control Act and possible travel throughout the State are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

Conclusion

For immediate consideration submit your application by February 15, 2019 deadline– Open Until Filled.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for one year.

BENEFITS

FURTHER INSTRUCTIONS

To apply for this position online go to MSDE Jobs on JobAps (or complete an MSDE Application on marylandpublicschools.org). On-line applications (and resumes) are the preferred method for receiving your application/attachments.  Using this method will allow applicants to access their documents for future recruitments for which they apply and verify that the appropriate documents (resume-credentials) have been attached to the recruitment that requires them. 

Applicants must include their resume and provide sufficient information on the application to document that they satisfy the minimum qualifications for this recruitment.

Please do not put "See Resume" in the job duties section of your application; your application will not be considered.  

If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments.  Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application for  -Agency Budget Specialist II, Business Program Liaison -Division of Business Services, Position # 075674JobAps # 19-006473-0001.

Mailing Address: Maryland State Department of Education, Office of Human Resources, 200 West Baltimore Street, Baltimore, Maryland  21201. Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only.   If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. For inquiries or an MSDE Application, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our website at http://www.marylandpublicschools.org/.  

Appropriate accommodations for individuals with disabilities available upon request.