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MPT Executive Assistant to the President/CEO and Board Liaison

Recruitment #19-007047-0001

Introduction

Maryland Public Television, which is commonly known by its familiar name "MPT", is a public television network that comprises six television stations that broadcast throughout the entire state of Maryland as well as into the District of Columbia and parts of Delaware, Pennsylvania, Virginia, and West Virginia. MPT is the only statewide broadcaster in Maryland. MPT is a member of the Public Broadcasting Service.

LOCATION OF POSITION

Maryland Public Television

11767 Owings Mills Blvd

Owings Mills MD 21117

Main Purpose of Job

The incumbent provides high-level administrative support to the president/CEO, including support of the CEO's engagement with legislative and executive branches of state government and with national industry organizations. He/she maintains the CEO's calendar, setting appointments on- and off-site and preparing requisite travel, agenda, and backgrounder documents. He/she staffs both the Maryland Public Broadcasting Commission and the MPT Foundation, Inc. Board of Directors, recording and disseminating meeting agendas and minutes and serving as a liaison to these two bodies. The incumbent prepares executive correspondence and maintains confidential files.

This is a Management Service position, and serves at the pleasure of the Appointing Authority.

POSITION DUTIES

  • Receive, review, act upon incoming correspondence, performing follow-ups as needed to resolve questions or issues
  • Handle CEO calendaring and meeting/appointment preparation and attendant hospitality for outside visitors 
  • Perform all support duties associated with scheduling and conducting of commission and foundation board meetings, including minutes-taking and dissemination
  • Set-up, arrangement of food/beverage service, and pre-meeting preparation of board packets
  • Maintain up-to-date versions of "board books" for both commission and foundation and provide these materials to newly appointed/elected members of the two bodies 
  • Tracks and performs inventories of CEO office equipment/furnishings
  • Prepares all documentation and filings for CEO expense reimbursements, invoice payments, and dues payments
  • Handles routine calls and correspondences
  • Supports CEO’s office involvements in station-hosted events and projects
  • Special projects as assigned

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:  At least five (5) years of administrative and/or executive assistant experience reporting directly to senior management of an organization.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

Resumes will NOT be accepted in lieu of completing the online or paper application.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants that possess the following preferred qualification(s). Include clear and specific information on your application regarding the qualifications.    

  • Proficient in Word, Excel, and PowerPoint computer programs
  • Strong verbal and written communication skills
  • Must exercise sound judgement, tact, and discretion and work without direct daily supervision to meet demands and deadlines
  • Must be experienced in juggling multiple simultaneous activities and be available for occasional (non-cash-compensated) overtime

SELECTION PROCESS

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. Therefore, it is important that you provide complete and accurate information on your application.

Resumes will NOT be accepted in lieu of completing the online or paper application.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to submit your application online, or encounter difficulty attaching required or optional documentation, you may submit via email to jjones@mpt.org by the closing date and time. The MD State Application Form can be found online.

Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Paper applications, required documents, and any addendums may be mailed or faxed (410-581-4382) by the closing date and time to:

Maryland Public Television - HR

11767 Owings Mills Blvd.

Owings Mills, MD 21117

Please read the job announcement in its entirety before applying for this recruitment. Applicants must meet both the minimum and selective qualifications to be considered, and to appear on the list of people eligible for hire.

Bilingual applicants are encouraged to apply.

Maryland Public Television (MPT) is an equal opportunity employer. It is the policy of MPT that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. We thank our Veterans for their service to our country, and encourage them to apply.