ADMINISTRATIVE OFFICER I

The Maryland Developmental Disabilities Council, a dynamic, statewide public policy and advocacy organization, is hiring an Administrative Coordinator. The Administrative Coordinator will join a 5-person staff and work with a 30-member council and other partners to support the organization’s mission and improve policies, programs, and practices that impact the lives of Marylanders with developmental disabilities across the lifespan. The MD DD Council works to eliminate barriers, create opportunities, empower people, and promote innovation. The MD DD Council is not a service provider. See md-council.org for more information. 

This position serves at the pleasure of the appointing authority.

The Administrative Coordinator provides overall office management, administrative oversight, and fiscal administration and serves as the first line of contact for the Council to the public. This is the only administrative position for the Council and therefore serves in a critical role completing a wide range of administrative and fiscal duties.

The position duties include reconciling monthly expenditure transactions against invoices and enters monthly financial transactions into Quick Books, assisting the Deputy Director in the preparation of the Council’s budget document for multiple purposes and audiences, involved with preparing monthly requests for federal funds and quarterly Federal Financial Transaction Reports, securing necessary information and procures bids for purchases, preparing purchase requisitions and processes all invoices and grant payments, acting as liaison to the Governor’s Finance Office and responds to questions from Financial Office and vendors, coordinating with other administrative officials to exchange information regarding the Council budget and financial reports, tracking small grants and event sponsorships and prepares summary information for meetings, and preparing other financial reports and analyses as requested.     

Education: Possession of a Bachelor's degree from an accredited four-year college or university

Experience: One year of experience providing administrative and fiscal oversight, including accounting, invoicing, and final record keeping

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis  of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

Intermediate/Advanced skills in MS Office programs (Word, Excel)

Intermediate/Advanced skills in Quick Books

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

STATE OF MARYLAND BENEFITS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to:  Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201.

If you have any questions about this recruitment, please call 410-767-3386.

If you need assistance with the online application, you may call 410-767-4850 or email application.help@maryland.gov.

TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

People with disabilities and bilingual candidates are encouraged to apply. 

We thank our Veterans for their service to our country.