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Support Services Administrative Assistant

Contractual Hourly

Recruitment #19-008998-0008

Introduction

Join the Maryland Energy Administration (MEA) as we transform energy for the State of Maryland. You will have an opportunity to work on the cutting edge of shaping and implementing Maryland’s clean energy policies. We are looking for the best and the brightest people to join the team that has made Maryland one of the nation’s leaders in clean reliable energy. MEA is seeking an experienced self-starter administrative assistant professional to join our admin team in providing support to the agency in all administrative functions. This employee will also provide general IT related support for the agency and direct support to the agency Procurement Officer.

GRADE

8998

LOCATION OF POSITION

1800 Washington Boulevard
Baltimore, MD 21230

Main Purpose of Job

In addition to regular day-to-day administrative support, the Support Services Administrative Assistant provides support in the areas of procurement, IT, and inventory management. Responsibilities include but are not limited to:

  • administrative and clerical support for agency procurements and contracting efforts
  • support staff in the usage of Microsoft and Google products including creation and/or modification of documents, files and templates;
  • maintain and monitor the agency’s IT trouble log; coordinate with Technical Services to resolve IT issues;
  • maintain agency office inventory;
  • administrative support including:
    • schedule appointments; organize staff meetings, board meetings, etc.
    • answer telephone, screening and directing calls;
    • prepare formal correspondence and recurring reports o archive documents (must be able to lift and move a box weighing 20lbs.)  

This position will also will also include other duties as assigned and will report to the Director of Finance and Administration.

MINIMUM QUALIFICATIONS

Education: A Bachelor’s Degree from an accredited college or university.

Experience: Four years of administrative support or clerical experience that includes setting up conference calls using audio/visual and laptop equipment and applications. Experience with office inventory, procurement and inventory required.

Notes: Candidates can substitute work experience in a general administrative field on a year to year basis for the education

DESIRED OR PREFERRED QUALIFICATIONS

  • Ability to multi-task
  • Ability to efficiently  manage conflicting priorities
  • Microsoft Office and Google experience
  • Knowledge of database applications (such as Access, SalesForce and/or QuickBooks)

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Please send a cover letter, resume, and salary requirements by email, with “Administrative Assistant for Support Services” in the subject line to Jobs.MEA@maryland.gov. Candidates will receive notification of receipt. Only the top candidates will be invited to interview for the position.




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