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AGENCY BUDGET SPECIALIST II

Recruitment #20-000987-0010

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Introduction

This is a Position Specific Recruitment for the State Department of Assessments and Taxation, Finance and Administration Division.  The resulting Eligible list will be used to fill vacant positions within the agency.

GRADE

15

LOCATION OF POSITION

Department of Assessments and Taxation

Finance and Administration Division

300 W. Preston Street Room 605

Baltimore MD 21201

Main Purpose of Job

Provide monthly financials to the program heads, county assessment supervisors, officer managers and the Property Tax Assessment Appeals Board. 


Assist with the monthly financial report and review to ensure expenditure allocations are correct.

 

Update the budget system with the final expenditures of the fiscal year. 


Track on the current year appropriations and budget amendments for accounting and finance. 


Track monthly source revenue from MBES. 


Prepare invoices to the Local County Governments for the Local County Cost Reimbursements. 


Track the payments received from the Local County governments to ensure all quarterly payments are collected from county governments.

 

Track and report the budgeted turnover and calculate salary savings for vacant positions for each program/sub program. 

Track the recordation, local and State transfer tax and report this data to the Department of Budget and Management on a quarterly basis. 

Track expenditures with operating deficiencies for trend analysis and future budget requests.

POSITION DUTIES

Provide monthly financials to program heads, county assessment supervisors, and PTAAB. 

Assist with the monthly financial report and review to ensure that expenditures are allocated to the correct budgets. 

Track expenditures and operating deficiencies for trend analysis and future budget requests. 

Track monthly source revenue by category from MBES. 

Prepare budget amendments and track the current appropriations in order to compare to the monthly budget in the State's accounting system. 

Prepare various monthly financial reports including: turnover analysis, salary cost savings, Local County Cost Reimbursement 50/50 match, and other financial reports. 

Track the budgeted turnover and calculate the salary savings for the number of vacant positions for each sub program/program. 

Prepare summary of budget instructions to provide guidance and baseline information for unit's annual budget submission to the Chief Financial Officer. 

Update the State's budget system (Personnel, Budget and Fund Files) with the final budget submission to the Department of Budget and Management (DBM). Analyzes past and present budgetary data to identify trends and to project budgetary needs. 

Work with the CFO during the annual budget process to prepare various budget schedules including: fleet, leases, contractual employees, budget summaries, budget books for submission to DBM, cell phone costs. 

Assist with the responses to questions from the analysts in DBM and DLS during the budget season.

Track the payments, number of transactions and the local county governments that pay recordation, State and Local transfer taxes in order to provide quarterly report to DBM. 

Prepare all budgetary items related to the Local County Cost Reimbursements including the invoices and tracking for allocating the costs to each county, billings/invoices to each county and the reconciliation of the payments received from each county.

Assume special projects from the Chief Accountant that may include tracking expenditures, revenue and other account reconciliations.               

MINIMUM QUALIFICATIONS

Education:  A Bachelor's degree from an accredited college or university.

Experience:  Three years of experience in budget preparation, presentation and execution.

Notes:

1. Candidates may substitute graduate education in accounting, business administration, economics, finance, political science or public administration at a rate of 30 semester hours for one year of required experience.

2. Candidates may substitute additional experience as defined above on a year-for-year basis for the required education.

3. Candidates may substitute U.S. Armed Forces military service  experience as a commissioned officer in the Budget Officer classifications or Financial Management specialty codes in the Budgeting field of work on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Knowledge of governmental budgeting and finance.

Ability to manage and coordinate multiple tasks and complex reporting assignments. 

Skill in using spreadsheet software. 

Strong knowledge and ability to apply GAAP and analytical skills to perform reconciliations. 

Experience with FMIS

LIMITATIONS ON SELECTION

Must be able to work in Baltimore City

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. 

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of  Assessments and Taxation, Office of Human Resources Division, 300 W. Preston St., Room 511, Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the Department of Assessments and Taxation, Office of Human Resources Division at Application.Help@maryland.gov or 410-767-1140, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.



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