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OFFICE SECRETARY II- Contractual

Recruitment #20-001328-0006

Introduction

This is a full-time contractual position with the Maryland Department of Human Services, Procurement Division.

GRADE

09

LOCATION OF POSITION

Department of Human Services

Procurement Division

311 W. Saratoga Street

Baltimore MD 21201

Main Purpose of Job

This position assists the Management Associate to oversee the Procurement Division's daily administrative activities and delivers consistent multifaceted administrative support and service to the Director, Deputy Director, Supervisors and procurement officers within the Central Procurement Division.

POSITION DUTIES

Acts as an intermediary for the Director, Deputy Director and Supervisors of the Procurement Division by maintaining contact with Department program directors and managers, Department of General Services-Office of State Procurement staff and Board of Public Works personnel in support of efficient processing of the Department of Human Services’ procurements. Receives and enters all procurement transactions in the Procurement Division’s Tracking System for processing. Aides in tracking all procurement related documents to ensure documents are sent out and received timely. Photocopy and distribute the BPW- DGS-OSP Agenda and the DHS agenda items and distribute to appropriate Executive Staff for the Board of Public Works meetings. Contacts and schedules procurement staff meetings with appropriate DHS executive staff and their designee(s)  as needed. Attends the bi-monthly Procurement Advisory Committee meetings, take notes and prepares the minutes from each meeting. Type correspondence, reports and other documents.  File & purge files; order supplies utilizing the FMIS system as needed. 

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Two years of experience in Microsoft Word and Excel.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

If you have any questions about this recruitment, please contact the Department of Human Services at 410 767-7349. The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to: Attn. Kafach McLaren, Employment Services Unit, 311 W. Saratoga Street, Baltimore MD 21201-3500 TTY  Users: call via Maryland Relay As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.


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